Legal - Legal Assistant

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

The ideal candidate will provide high level compliance and administrative support to the legal department and report directly to the Chief Legal Officer and General Counsel. This position will be located in our corporate office in downtown St. Louis.

Responsibilities

• Responsible for preparing & timely submitting Corporate Filings, Annual Reports, Professional Registrations, Change of Registered Agents, etc.
• Administrative support for corporate governance and compliance record keeping.
• Provide high level administrative support to entire Legal Department.
• Process and track invoices for legal services.
• Administrative support for Company-managed employee stock program, including but not limited to, issuing communications to employee shareholders and assist in the preparation of plan documents.
• Coordinate travel arrangements for members of Legal Department.
• Provide back-up support to Contracts Administrator in procuring Certificates of Insurance.
• Schedule appointments, draft/edit correspondence and prepare expense reports.
• Arrange meetings and other corporate functions.
• Maintain and keep professional licenses and memberships up to date for team members including monitoring continuing legal education requirements and obtaining bar approval for continuing education courses, if required.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.
• Overtime may be required.
• The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.

Qualifications

• Bachelor's degree required.
• 5 plus years of prior legal experience in a law firm or in-house legal department setting.
• Must be a Notary Public.

Skills & Competencies

• Advanced knowledge of administrative practices and procedures.
• Flexible and able to function well in a fast-paced environment.
• Ability to maintain high degree of confidentiality and strong business ethics.
• Great interpersonal skills and the ability to interact with all levels of staff.
• Expert multi-tasker with ability to prioritize multiple ongoing assignments.
• Proven ability to independently solve problems.
• Highly organized and detail oriented.
• Ability to work independently with little to no supervision and in a team environment.
• Effective communication skills, both oral and written.
• Proficiency in MS Office including Excel, Word, PowerPoint and Outlook.
• Ability to learn and master new information technology systems.

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Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage; 401(K) savings plans; disability, life and accident insurance; paid time off (PTO); and parental leave. In addition, HOK employees enjoy a flexible work schedule with the option to work from home on Mondays and Fridays.
HOK is an EOE, including disability/vets.