Faculty Affairs Administrative Specialist (4 vacancies)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Faculty Affairs Department at the Georgia Tech Research Institute (GTRI) is a newly established unit dedicated to supporting and driving the professional success of GTRI research faculty members in partnership with the Office of Faculty Affairs (OFA). Our mission is to streamline and enhance faculty research related processes, including hiring, promotion, onboarding, and career development, while ensuring alignment with Georgia Tech policies. As we build this department, we are looking for team members who are collaborative, detail-oriented, and excited to contribute to a growing and impactful administrative function within a leading applied research institution.

Lead and assist school Chair and search committees in academic faculty affairs, including new hires, reappointments, promotions, tenure, leave and immigration petitions. This position will interact on a regular basis with: Faculty and staff. This position typically will advise and counsel: Faculty and staff. This position will supervise: N/A

Job Duty 1 -
Work with schools administration leadership to manage hiring, reappointment, promotion and tenure process for academic faculty.

Job Duty 2 -
Gather relevant information necessary to complete faculty hiring, promotion or critical review packets.

Job Duty 3 -
Review and manage packets via GT-TRACS.

Job Duty 4 -
Gather information required to initiate immigration petitions on behalf of the School including J1, H1B, Permanent Resident, and Visitor visas for academic faculty.

Job Duty 5 -
Maintain filing system and databases for the School's faculty files.

Job Duty 6 -
Coordinate faculty leave of absence requests, absence from campus, modified duties requests, Emeritus, and other activities via GT-TRACS.

Job Duty 7 -
Provide administrative support to the Schools search committee.

Job Duty 8 -
Perform other duties as assigned

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Required Experience
Zero to two years job related experience.

Experience reviewing information or documents for quality and accuracy
Able to deliver feedback to others in a manner that is both professional and respectful
Working knowledge and proficiency with Microsoft Office (Word and Excel)
Detail-oriented
Previous experience working in higher education supporting faculty or researchers
Ability to communicate and build relationships with others
Highly organized with the ability to meet deadlines
Adaptable to change
Excellent customer-focused skills
Quick learner with the ability to assimilate and apply new job-related information promptly
The ability to work and balance multiple tasks simultaneously
Ability to work in a fast-paced environment
Critical thinker with the ability to effectively analyze information and resolve issues
Basic understanding of databases
Excellent knowledge of correct spelling, grammar and punctuation

SKILLS
This job requires excellent customer service methods applicable in higher education; proven ability to manage time and adapt to changing priorities; working knowledge of office related computer applications; excellent verbal and written skills; ability to multi-task; display organization and attention to detail; ability to interact professionally in a multi-cultural environment.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Grade A7

Anticipated hourly rate $23.02 to $31.30 commensurate with qualificiations

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening