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Administrative Specialist

University of Wisconsin Madison
$50,000 ANNUAL (12 months)
remote work
United States, Wisconsin, Madison
21 North Park Street (Show on map)
May 06, 2025
Job Summary: The #1 Department of Curriculum and Instruction is seeking a friendly, outgoing, and computer savvy administrative specialist to support the department's finance, HR, and academic operations. Under the general direction of the Department Administrator you are responsible for providing administrative support to faculty, staff, and students through your expertise in UW purchasing, travel, and recruitment policies and processes. This is a fast paced office and you will be in the center of it all as you support the department's goals and objectives. Key responsibilities will include serving as the department's travel expert - assisting faculty, staff, and guests with booking travel. Processing expense reimbursements. Serve as department p-card holder, procuring supplies for faculty research projects and department operations. Assisting with faculty and staff recruitment processes. This is an illustrative list and does not reflect a full description of duties, other duties may be required and assigned. This is a full-time position. Remote work, up to one day per week, is available following probation. Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals. 40% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies 25% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success 15% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems 10% Serves on committees and attends meetings, representing the interests of the unit or program Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Bachelor's Degree in business, finance, accounting, human resources, or related field. Qualifications: Minimum of three years work experience required. Prior work experience in accounting, bookkeeping, human resources, or similar field desired. Attention to detail and strong computer skills required. Working knowledge of MS Office products, Google Suite products, and ability to learn new software systems desired. Experience working in an office setting providing high level administrative support desired. Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $50,000 ANNUAL (12 months) Depending on Qualifications How to Apply: Submit online application, including cover letter, resume, and contact information for three professional references. Contact: Lisa Sigurslid lsigurslid@wisc.edu 608-263-4602 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Specialist(AD006) Department(s): A17-SCHOOL OF EDUCATION/CURRIC & INSTR Employment Class: Academic Staff-Renewable Job Number: 313936-AS The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.