Procurement Supervisor 2

#CA-DS

Involves acquisition of goods and services including equipment acquisition, contracting for professional
services, design and/or construction services, business contracts, maintenance services, consulting and
personal services.

Apply By Date

5/16/2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in Business or related fields or equivalent experience/training.
• Experience with procurement processes, RFP/RFQ/RFI creation and management.
• Supervisory and/or leadership experience train, motivate, distribute and evaluate staff work.
• Advanced understanding of contracts, contract governance, contractual language and contract lifecycle.
• Negotiations skills; ability to independently negotiate contracts and pricing with vendors.
• Must utilize both oral and written skills to affect action in a diplomatic manner. Must demonstrate strong communication, negotiation and interpersonal skills.
• Possess an advanced knowledge of Purchasing, and accepted business practices, together with the ability to apply that knowledge.
• Superior reading, writing and language skills.
• Demonstrated ability to evaluate conditions of task assignments and make recommendations to improve, revise, and/or clarify current systems, procedures, and policies etc. to promote increased efficiency in assignment and department operations.
• Ability to anticipate problems and develop & implement ways of solving them with the least negative impact on departmental purchase requests; follow up with the department to ensure satisfaction.
• Ability to write specifications for highly technical, often customized high technology equipment, and contractual service agreements.
• Ability to weigh all available information to arrive at a logical conclusion, displaying a readiness to make independent decisions in a short time frame.
• Strong organization skills. Ability to handle multiple tasks simultaneously, prioritize work schedule and complete projects on time.
• Incumbent must have the ability to work under heavy pressure and produce accurate, detailed work.
• Incumbent must have demonstrated knowledge of business subjects, such as Purchasing, Business Law, Economics, and Accounting, and analytical skills and demonstrated ability to apply this knowledge to the assigned tasks.
• Expert working knowledge of computerized systems and computer-generated data. Incumbent must have knowledge of and the demonstrated ability to perform the procurement function using an automated purchasing system.
• Thorough knowledge of standard procurement procedures and comprehensive knowledge of equipment/technical/medical/supplies, etc.; equipment and services.
• Knowledge of the general marketplace, and how it works.
• Capability to prepare and maintain fully documented procurement/project files which reflect a thorough knowledge of established policies and procedures to meet University requirements.
• Customer relations skills and interpersonal skills sufficient to relate to diverse personalities at all levels while operating in a strong services-oriented environment.
• Skill in working with management to exchange ideas, information and opinions as to formulate policies and programs and/or to arrive jointly at decisions, conclusions or solutions.
• Ability to respond to project and emergency situations.

Preferred Qualifications

• Master's Degree in Business or equivalent.
• Experience in an academic or healthcare environment.
• Experience with Infor Lawson or similar ERP/contract management system.
• Skill to prepare and maintain fully documented procurement/project files which reflect a thorough knowledge of established policies and procedures to meet University requirements.
• Full conceptual grasp of the legal and social obligations of the University relative to campus and system wide policy.
• Maintain fully documented purchases which reflect thorough knowledge of University requirements.
• Understanding of UCOP policies and UC general contracting rules.
• Must have knowledge of all federal, state and local government regulations pertaining to a variety of University and UCDH operations.

Key Responsibilities

• 30% - PROCUREMENT SUPERVISOR
• 40% - CONTRACT MANAGEMENT AND STRATEGIC SOURCING
• 25% - PROCUREMENT
• 5% - OTHER DUTIES

Department Overview

The Purchasing Department provides centralized procurement services for the acquisition of a wide array of supplies, equipment, and services to support the needs of the health system including UC Davis Medical Center, UC Davis Children's Hospital, Same-Day Surgery Center, Comprehensive Cancer Center, and Ambulatory Division including 17 Primary Care Clinics.

Department Specific Job Scope

Under the general direction of the Procurement Manager, the Procurement Supervisor provides direct supervision to procurement analysts involved in the acquisition of equipment, supplies and services. This includes supervision of staff performance and development, team building and communications, resolution of issues and conflicts, review and approval of work, and hiring and training employees. The supervisor ensures that processes are executed in compliance with relevant policies, standards, guidelines and operating procedures and are processed in a timely and efficient manner. The incumbent works with business stakeholders to understand requirements and execute the relevant sourcing process by applying appropriate methodologies, tools and resources. The incumbent collaborates with legal, risk management, compliance, contracting functions, finance and other stakeholders to support contracting and procurement activities. The incumbent will work with counterparts at other UC Health entities to lead and participate in systemwide contracting activities.

Duties include, but are not limited to, purchasing software, hardware, capital equipment (both medical and non-medical), supplies and services. Work assignments require contract terms and conditions analysis and redlines, development of Request for Quotations/Proposals, competitive bidding and contract award, cost analysis, contract negotiations, knowledge of sources of supply with expertise in more than one commodity or market area, and development of vendor and stakeholder partnerships. Responsibilities often include administration/coordination of short-term projects and/or programs assignments which are often complex in nature. Incumbents pre-qualify suppliers, write bid specifications, hold public bid openings and bidder's conferences, negotiate contract prices, terms and conditions, write and award contract/agreements, perform related analytical and highly technical work, and special program/projects duties as required. Major goals include identification of cost saving opportunities and minimization of risk (potential litigation) for UCDH regarding its procurement and contracting related functions. The incumbent must be highly skilled in performing analysis using various tools. The incumbent works independently and pro-actively with decision-making responsibility under the general direction of the procurement manager. Performance is measured in terms of meeting specific goals and objectives. This position requires effective communication, negotiation, time management and interpersonal skills.

POSITION INFORMATION

• Salary or Pay Range: $3,176.24 - $5,858.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 23
• UC Job Title: PROCUREMENT SUPV 2
• UC Job Code: 006912
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8AM-5PM, 8 hour
• Location: UCDHAS Building (HSP165)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN HI-B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability to work overtime to meet established deadlines and/or operational department need. Incumbent must travel to the UCD/UCDH facilities and vendor locations on department/personnel business.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks