New

MBA/MSBA CMC Office Manager

University of Georgia

retirement plan

United States, Georgia, Athens

May 03, 2025

Posting Details

Posting Number	S13556P
Working Title	MBA/MSBA CMC Office Manager
Department	Terry-Full time MBA/MSBA
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday through Friday 8:00 am - 5:00 pm
Advertised Salary	$40,000-$45,000 +Commensurate with Experience
Posting Date	05/02/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	06/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	This position will manage the day-to-day operations of the FTMBA/ MSBA Career Management Center ( CMC). Reports to the Director of FTMBA/ MSBA Career Management Center (50%) and to FTMBA/ MSBA Associate Director of Corporate Relations (50%). This position plays a crucial role in maintaining the internal functions of the Career Management Center while also engaging with external stakeholders to foster relationships and support career development initiatives.
Knowledge, Skills, Abilities and/or Competencies	Strong interpersonal, communication and customer relationship skills Deep attention to detail and concern for accuracy Sound organization, and multi-tasking skills Demonstrated ability to work well on a team and independently Friendly, professional demeanor demonstrated in person and through telephone and email etiquette Proficiency in Microsoft Word, competence in Excel and Outlook
Physical Demands	Working in a normal office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Provide administrative and clerical support for day-to-day operations of FTMBA/MSBA CMC, including but not limited to:

Reviewing and tracking a high volume of student expenses and reimbursement documents, managing all communications and paperwork in processing of student travel reimbursements.
Work closely with Terry's Business Office to provide proper supporting documentation to move financial transactions through the College financial system.
Market job opportunities and program-sponsored events to students in the FTMBA/MSBA program - including calendar invitations that market events to maximize student participation tracking student responses and attendance.
Communicate effectively with staff and faculty across campus to reserve space for events and meetings, request and route vendor contracts.
Monitor office supplies and order materials as needed.

Percentage of time

Duties/Responsibilities

Manage, execute, evaluate, and improve complex logistics of CMC-sponsored events; schedule venues or campus resources:

Arrange catering, handle invoicing and payment processing, manage logistics of student transportation, technology platforms for virtual events, and other inter-University resources.
Serve as primary point person for Terry Business Office Communicate with Business Learning Community management team by submitting work orders for upgrades, maintenance, and repairs as needed.

Percentage of time

Duties/Responsibilities

Support the Corporate Relations, FTMBA/MSBA Career Management Center including but not limited to:

Plan, manage, execute and improve recruiting operations to maximize student employment and strength and number of relationships.
Conduct outreach to prospective and partner employers to cultivate relationships and facilitate recruiting activities.
Coordinate the scheduling, reserving, and calendaring of resources including classrooms, interview suites, conference rooms, team rooms, and other campus resources.
Set up and manage student and employer accounts and track recruiting activities.
Administer employer interview and recruiting event schedules including information sessions, coffee chats, Friday Features, and company visits.

Percentage of time

Duties/Responsibilities

Manage and execute reception and high-touch customer service for the Full-Time MBA and Master of Science in Business Analytics ( FTMBA/ MSBA) Career Management Center serving students, recruiters, alumni, and faculty & staff representatives from academic departments across campus. Manage departmental phone and email account, complete requests or escalate issues to appropriate personnel. Communicate with the building services group for any office-related needs.

Percentage of time

Duties/Responsibilities	Supervise FTMBA/MSBA Program student workers: Recruit, hire, train and establish work schedules. Assign tasks and monitor performance to manage overall office workflow and ensure a professional work environment and efficient day to day operations.
Percentage of time	5

Duties/Responsibilities	Miscellaneous duties as assigned.
Percentage of time	5