Posting Details
Posting Details
Posting Number |
S13543P |
Working Title |
Gift Accounting Specialist |
Department |
DAR-UGAF Gift Accounting |
About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
(https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. |
About the College/Unit/Department |
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.
UGA Foundation
The University of Georgia Foundation enriches the quality of education at the university by supporting scholarships, endowed chairs and professorships and other programs that rely on private funds.
With more than $1 billion in assets, a large portion of which is endowed, the foundation provides an average of more than $65 million annually to
UGA to advance its mission of teaching, research, and public service.
The foundation was established in 1937. As a steward of donor funds, the Foundation has a strong record of fiscal and financial management. Its investment portfolio has consistently outperformed key benchmarks. Growth in the foundation's assets has allowed for greater financial support of the university's mission.
Mission of the University of Georgia Foundation
The mission and purpose of the University of Georgia Foundation is to provide support for the teaching, research, public service, and outreach programs of the University of Georgia by means of volunteer leadership and assistance in development and fundraising activities; fiduciary care for the assets of the foundation for the long-term benefit and enhancement of the university; and broad advice, consultation, and support to the president of the university. The foundation shall operate as a cooperative organization in accordance with policies of the University System of Georgia Board of Regents. |
College/Unit/Department website |
https://give.uga.edu/uga-foundation/ |
Posting Type |
External |
Retirement Plan |
TRS |
Employment Type |
Employee |
Benefits Eligibility |
Benefits Eligible |
Full/Part time |
Full Time |
Work Schedule |
|
Additional Schedule Information |
8:00am-5:00pm |
Advertised Salary |
$50,000+ commensurate qualifications and experience |
Posting Date |
05/01/2025 |
Open until filled |
Yes |
Closing Date |
|
Proposed Starting Date |
06/01/2025 |
Special Instructions to Applicants |
- This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
|
Location of Vacancy |
Athens Area |
EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
Classification Title |
Accounting Paraprofessional/Professional |
FLSA |
Non-Exempt |
FTE |
1.00 |
Minimum Qualifications |
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
- Bachelor's degree in Accounting, Business Administration, or a related field AND two (2) years of related experience OR associate degree AND four (4) years of related experience OR six (6) years of related experience
- Knowledge of banking polies and procedures, including receiving ACH/wire transactions
|
Position Summary |
Reporting to the Associate Director of Gift Accounting, this position reviews, commits, and adjusts revenue in the donor database. fields campus and donor requests for payment information. and provides transaction metrics for the department to gauge departmental accuracy and efficiency. Duties are varied in nature, requiring independent action and judgment. |
Knowledge, Skills, Abilities and/or Competencies |
- Knowledge of accounting principles, practices, and standards
- Reliable analytical skills
- Careful attention to detail
- Excellent organizational skills
- Excellent verbal and non-verbal communication skills
- Fluent typing skills and proficiency in Microsoft Word, Excel, and Outlook
- Ability to work well within a team and individually
- Ability to follow directions and meet deadlines
Additional Division Expectations:
- Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
- Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
|
Physical Demands |
- Work in a standard office environment
- Sit and work at a computer workstation for extended periods of time
- Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
- Communicate effectively in writing, speaking, and listening
- Organize and establish priorities; Remember detail; multi-task
- Lift and/or move up to 20 pounds
- Walk, stand, stoop, lift, kneel, climb
|
Is driving a responsibility of this position? |
No |
Is this a Position of Trust? |
Yes |
Does this position have operation, access, or control of financial resources? |
Yes |
Does this position require a P-Card? |
No |
Is having a P-Card an essential function of this position? |
No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
Duties/Responsibilities |
- Review cash, check, and credit card contributions to UGA Foundation and record transaction details in the fundraising database. Analyze documentation provided by donor and/or benefitting department to determine designation most closely aligning with donor intent.
- Match constituents to existing donor records. Update biographical information as needed. Establish new records for first-time donors.
- Ensure donor designation and review requests from donors and/or UGA departments for transaction adjustments and refunds. Make appropriate entries, as necessary.
|
Percentage of time |
30 |
Duties/Responsibilities |
- Analyze and identify ACH/wire payments. Ensure appropriateness of revenue to the UGA Foundation.
- Communicate with Development and Alumni Relations staff and donors acknowledging account details and receipt of payments.
|
Percentage of time |
20 |
Duties/Responsibilities |
- Review and commit revenue batches entered by other Gift Entry Associate position(s) and other Gift Accounting members.
- Check batches for entry errors that prevent reconciliation issues.
|
Percentage of time |
15 |
Duties/Responsibilities |
- Serve as the Gift Accounting departmental phone representative. Frequently triage and respond to donor and development related inquiries to assist/facilitate charitable giving.
|
Percentage of time |
15 |
Duties/Responsibilities |
- Review Blackbaud Internet Solutions (BBIS) payments including entering and committing batches and bio updates.
- Evaluate and commit online event registration transactions. Adjust and refund payments when requested.
|
Percentage of time |
10 |
Duties/Responsibilities |
- Backup to other Gift Accounting members and support the Associate Director with special projects as needed.
- Review and entry of one-off online giving campaign activity from various payment sources.
|
Percentage of time |
10 |
|