External Funds Fiscal Manager

University of Georgia

retirement plan

United States, Georgia, Athens

Apr 30, 2025

Posting Details

Posting Number	S13526P
Working Title	External Funds Fiscal Manager
Department	FACS-Ofc Finance & HR
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8am - 5pm
Advertised Salary	Commensurate with experience
Posting Date	04/28/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	06/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Grants & Contracts Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	3-5 years of direct post-award grant management experience within a higher education setting. Demonstrated experience in management-level reporting such as graphs, charts, and use of excel.
Position Summary	The External Funds Fiscal Manager is an important position supporting the College of Family and Consumer Sciences external funding portfolio including grants and donor fund management. This position performs a full range of grant management duties including monitoring budgets, calculating indirect cost returns, coordinating and setting up cost share and over-the-cap efforts, management and oversight of grant subawards, processing and approving payroll adjustments. This liaison role collaborates and works closely with the Associate Dean of Research, Pre-Award Grants Manager, financial practitioners and Principal Investigators assisting with strategic planning, reporting and complex problem solving. This position will also work closing with the Chief Business Officer and Director of Development and Alumni Relations for oversight, planning and reporting for the UGA Foundation funds.
Knowledge, Skills, Abilities and/or Competencies	Strong organizational and time management skills with the ability to prioritize. Detail oriented with narrative and numerical information/data. Strong analytic and problem solving skills with complex issues. Ability to interpret and/or research financial policies and procedures and formulate conclusions. Excellent written and verbal communication skills. Good listening skills and the ability to communicate effectively across all levels. Proficient use of MS Office, especially Excel, Outlook and Word, and ability to learn changing technologies. Ability to work within a team environment, contribute to team as well as accomplish individual tasks and goals. Ability to exercise sound judgement with sensitivity to identify matters that demand higher-level management consultation. Present a positive, professional and helpful attitude as well as being confidential when needed. Ability to remember, organize, and consistently focus on large amounts of details and come to appropriate conclusions.
Physical Demands	Normal office demands such as sitting or standing for long periods working on a computer. Light lifting of office file boxes. Extended periods of focused concentration.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Post-Award Sponsorship External Funds Management:

Responsible for all aspects of post-award grants management.
Liaison for FACS representing faculty, departmental staff, and Sponsored Projects Administration to ensure financial compliance on grant/contract accounts.
Responsible for developing and implementing new processes and procedures for grant expenditures including development of routine communications.
Authority to approve for department business managers for grant funded expenditures as needed, setup of grant funded employees, monitoring end dates of grants and monthly reporting.
Oversight and management of Research and Instructional Buyout Process for College.
Manage and process transactions as needed for the College's commitments for cost share accounts, sub-awards and over-the-cap activities.
Processing payroll adjustment transactions as needed to support the business managers
Collaborate and provide communication with pre-award position and Associate Dean of Research to assist with overall grant management and represent the College as needed for meetings.
Manage and process transactions related salary savings and course buyouts for College including providing reports to Senior Director of Finance, Dean and Department Heads.

Percentage of time

Duties/Responsibilities

UGA Foundation External Funds Management:

Liaison role for UGA Foundation funds and use of the FAME system for the College.
Provide routine reporting including annual, quarterly and ad hoc.
Collaborate with the Director of Alumni Relations and Chief Business Officer to support the College.
Process transfers of Foundation funds and assist with setup of new funds with coding in Financial System.
Communicate to the College as needed for policy, system, processes, deadlines and other changes.
Collaborate and contribute to Finance team for process, procedure and protocol improvements and changes.

Percentage of time

Duties/Responsibilities

Grant Reporting:

Work with pre-award staff on annual reports to granting agencies, including assistance with preparation of personnel effort reports and financial expenditures for carryover requests.
Monitor account balances and advise PIs and departmental business managers of potential problems and provide recommendations for corrective actions.
Develop and implement self-audit procedures and processes for the College related to sponsored programs/grant funded expenditures.
Training as needed to use systems for reporting to stakeholders: department heads, department business managers and PIs.
Works with business managers to advise on grant expenditures, reporting, and processes to refine and collaborate in resolving post-award accounting issues.

Percentage of time

Duties/Responsibilities	Attend regular OFHR and College meetings, attend university-wide Research Account Discussion Group meetings, and perform additional duties as requested.
Percentage of time	5

Duties/Responsibilities	Attend Training and/or Development classes annually to improve skills and keep abreast of new and changing policies and procedures related to grants, accounting, budgets and payroll/HR.
Percentage of time	5