New

Compliance Assistant

California Institute of Technology
vision insurance, parental leave, paid time off, sick time, tuition reimbursement
United States, California, Pasadena
Apr 18, 2025
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Compliance Assistant will work closely with Audit Services and Institute Compliance (ASIC) lead compliance professional and the Senior Director of Compliance to execute compliance assignments at both Campus and the Jet Propulsion Laboratory (JPL). This includes performing compliance assessments to review all aspects of compliance controls and processes/programs. The Compliance Assistant develops relationships with personnel who have a significant role in the Institute's compliance efforts. They will work with ASIC and responsible Institute personnel to address identified compliance issues. Essential Job Duties Works under the direction of the lead compliance personnel or with the ASIC Senior Director of Compliance. Works with Institute personnel at Campus and JPL to research compliance areas and understand key risks, including the impact of Federal, State, and/or local requirements, and summarizes the results. Applies general knowledge of laws, regulations, grants, and contracts to identify discrepancies in organizational policies, practices, and/or procedures. Performs compliance assessments of various Institute organizations and processes to evaluate Institute's compliance with applicable laws, regulations, and internal requirements. Collects information during compliance assessments and prepares relevant documents to support conclusions, including the identification of potential gaps and/or discrepancies for management discussion. Monitors gaps identified in key compliance and governance activities at Campus and JPL and perform follow-up to ensure timely implementation of corrective actions that result from various types of compliance assessments. Develops and maintains relationships with Institute personnel who have responsibility for compliance with laws, regulations, contracts, and grants. Performs other duties as assigned. Basic Qualifications Bachelor's Degree completed by date of hire in environmental health and safety or a related field. Six months of related experience. Familiarity with regulatory requirements including but not limited to the Federal Sentencing Guidelines, Code of Federal Regulations, and California Code of Regulations. Excellent interpersonal, written, and oral communication skills. Proficiency in Office Platforms such Word, Excel, PowerPoint, etc. Ability to learn creative data visualization techniques (graphs, infographics, etc.). Must have necessary credentials to work at the Jet Propulsion Laboratory: US citizenship or permanent residency. Preferred Qualifications Experience with and knowledge of regulatory requirements including but not limited to the Federal Sentencing Guidelines, Code of Federal Regulations, and California Code of Regulations. Required Documents Resume. Cover Letter. Hiring Range $70,700 - $82,700 Per Year The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.