Accountant – Accounts Payable & Payroll

Salary Level 7

Full-Time

Exempt

Typical Hiring Range: $60,090 - $75,408

To be considered for this position, please complete an application by visiting gspairport.com/careers.

Position Summary (Primary Function)

The Accountant – AP & Payroll position is responsible for the day-to-day accounts payable processing and the employee payroll function for the Greenville-Spartanburg Airport District (“District”). Provides accounting support and information for managers, staff, and employees in the areas of accounts payable, payroll, employee expenses and record keeping. Duties include processing accounts payable, invoices and payments, report generation and accounting for transactions, understanding workflow procedures, producing a wide variety of correspondence and documents and a variety of special projects assigned by the Director of Finance.

Responsibilities (Essential Functions)

• The Accountant – AP & Payroll uses the Sage Intacct financial accounting system to access information and to ensure accuracy of invoices, payments, and coding of expenses for the District. Researches and resolves all accounts payable problems. Performs monthly and accounts payable portions of close including balance sheet reconciliation work, expense reporting, and cash payment analysis. Ensures the accuracy of District payrolls by auditing departmental pay authorizations and verifying deductions from wages. Manages the payment of wages and salaries via the payroll software and prepares periodic payroll reports for the Director of Finance and Department Directors.

• Preparation and processing of accounts payable invoices and payments ensuring that payment is timely and accurate. Ensures that filing is up to date and that approvals are obtained for expenditures from appropriate parties.

• Ensures accurate input, proper expense accounting, and prompt payment and filing of paperwork.

• Working with vendors to resolve disputes and ensures that services are not interrupted.

• Researches issues with expense variances as part of monthly close cycle.

• Ensures that all monthly closing activities are accurately completed on time. Reviews aged A/P Trial balance to ensure that payments are made promptly.

• Becomes the expert on how Sage Accounts Payable works and makes recommendations for improving efficiency and accuracy of information.

• Utilizes computerized report writers and spreadsheets to assist in the reconciliation of accounts payable, accrued purchases, and prepaid accounts and manual payments and resolves discrepancies.

• Provides support in the maintenance and revisions of accounts payable policy and procedures.

• Processes employee expense reports and payments in a timely manner.

• Issues Purchase Orders for purchases.

• Requests and maintains W-9 forms for vendors and prepares annual 1099 statements.

• Completes credit applications for new vendors.

• Prepares and reports on monthly and quarterly PEBA topics.

• Processes the Deferred Compensation reports bi-weekly.

• Administers the employee reimbursement system for travel and expenses.

• Processes salary payments and related withholdings. Compiles, prepares and maintains payroll reports and statistics.

• Coordinates and participates in research or investigations of payroll claims, complaints or problems concerning payments, wages and deductions and/or other related payroll issues; makes or recommends necessary changes or corrections to resolve problems; prepares documentation as required.

• Assists in answering questions from and preparing schedules for the auditors.

• Administers the sales and use tax program.

• Other duties as assigned.

Education Requirements

• Associate’s degree in accounting, finance or related field, required; Bachelor’s degree in accounting, finance, or related field, preferred.

Experience Requirements

• Five (5) or more years of accounting experience required.

Knowledge, Skills, and Abilities

• Proficiency in the use of a personal computer is necessary, including skills in Microsoft Office products.

• Experience with Sage financial accounting software, preferred.

• Excellent verbal and written communication skills.

• This position requires skills in prioritization, organization, verbal communications and interpersonal relations, and the ability to manage multiple projects simultaneously.

• Full understanding of the Accounts Payable Policy and procedures.

Supervisory Responsibility

• None

Licenses Required

• Valid Driver’s License

Certifications Required (Must have or be willing and able to obtain)

• None

Latitude/Independent Judgment/Accuracy

• Diligence must be exercised when handling confidential information.

• Reasonable care for equipment/processes will prevent safety incidences and security breaches.

• Responsible for own work but must coordinate work with others.

Working Conditions

• Physical Demand - Little physical effort required. Some lifting, carrying, walking, standing, pushing, pulling, stooping, and kneeling requirements are necessary up to 20% of the time. Sitting required 80% of the time.

• Mental and/or Visual Demand - Mental and visual demands vary with function performed. Consistent mental attention is needed to monitor workflow and respond efficiently.

• Attentiveness to work procedures will reduce the potential risk of minor injury in certain work areas.

• Exposed to normal office environment and limited normal industrial environment.

• Accidents unlikely outside of minor injury such as abrasions, cuts, or bruises.

Other Requirements

• Must be able to complete and pass a background investigation, drug screening, and physical examination as per Federal, State, and GSP Airport District requirements.

The Greenville-Spartanburg Airport District is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.