Receptionist-Administrative Assistant

Position Summary: The Receptionist/Administrative Assistant provides general office and project related support including assisting visitors, volunteers and staff, answering telephones, and general administration/receptionist duties.

Essential Responsibilities:

• Manages and distributes incoming calls, mail, email, and faxes.
• Maintain a professional and compassionate attitude when interacting with all guests, clients, and public persons both in the office and on the phone.
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as needed.
• Maintain tidy appearance of front office and lobby.
• Prepares documents and letters to copy, distribute and file.
• Maintain office files, mailing lists, and other records.
• Assist in preparing various programs, schedules, reports, and meeting minutes as may be needed and in preparation for meetings.
• Submit Corps statistics on a monthly basis.
• Assist in organization, coordination, and implementation of special community and church events.
• Provide Administrative Reporting of Corps' financial statements to DHQ Corps Accounting Center
• Make timely deposits of funds received (cartridges, grants, contributions, allocations, etc.)
• Transmit deposit and manual/Imprest check detail to Corps Accounting.
• Submit accounting items at least once a week.
• Assist in screening clients to determine eligibility for assistance.
• Assist in the maintenance of Case Work records. Learn and operate ServicePoint client database.
• Assist in stocking food pantry and filling bags with appropriate food items; distributing food, personal needs, and various vouchers as needed.
• Maintain schedule for Social Service appointments, communicating effectively with Social Service staff.
• Perform other duties as assigned

Qualifications:

Education/Experience:

• High School diploma or GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Skills, Knowledge & Abilities:

• Maintain strict confidentiality
• Excellent typing skills
• Excellent organizational skills

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)