Executive Assistant

Fresenius Kabi USA, LLC
life insurance, 401(k)
United States, Illinois, Lake Zurich
3 Corporate Drive (Show on map)
Apr 16, 2025
Job Summary The Executive Assistant is the face and voice of the Biosimilar organization, reflecting the goals, aspirations, and values of the organization. The Executive Assistant is an enthusiastic self-starter, who will primarily support the Senior Vice President of Biosimilars and other members of Biosimilars Senior Leadership, proactively learning and anticipating the needs of the executive and other key department leaders to build better organizational effectiveness. The Executive Assistant will learn quickly how the company operates (people, processes, and technology) in order maximize individual resourcefulness. This position requires working on-site in Lake Zurich, IL Tuesday through Thursday each week, sometimes more depending on business needs. Pay Range: $28.50-38.50 per hour. Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities. Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage. Responsibilities Maintain confidentiality of all executive communications, both verbal and written documents. Effectively manage the time of the SVP Biosimilars, including time allocation for meetings (based on needs & objectives), travel, interfaces and activities, and required work deliverables in line with critical success factors. Anticipate and execute details around 1:1 and team meetings, including virtual meetings. Take meeting minutes, captures action items, appropriately communicates, and follows up where required. Greet, screen, and direct all telephone calls and visitors. Maintain a highly positive attitude in all interfaces. Develop excellent presentations utilizing Microsoft PowerPoint or other cutting-edge presentation software. Maintain a pulse on the organization, both office and field based, and seek and communicate opportunities for improvement and take action. Generate and maintain electronic and paper filing systems. Coordinate travel arrangements and completes expense reports in a timely manner, consistent with company policy. Lead special projects, including event planning, US Biosimilar board updates, or other additional duties as assigned by the SVP Biosimilars. Team player: support the needs of other members of the department or executive assistants, whenever possible. Job Requirements High school diploma required; Associate's degree preferred. 3+ years of experience in a professional, administrative support role, supporting executive management. High level of proficiency in Microsoft PowerPoint and Outlook required. Excel and Word proficiency preferred. Superior organizational skills and insight, scrupulous with the details, high-level of focus, persistence, and enthusiasm. Exceptional ability to prioritize effectively. Excellent written and verbal communication. Maintain a high level of confidentiality, integrity, and discretion. Additional Information We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability,401K with company contribution, andwellness program. Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.