Assistant to the Dean, Raymond B. Jones College of Engineering

Essential Job Functions:

• Provide comprehensive office management and administrative support for all programs in the College of Engineering, including serving as assistant to the Dean
• Responsible for purchasing functions and obtaining budget information

Typical Duties and Responsibilities:

• Greet guests, answer phone and emails, schedule meetings, reserve rooms internally and through
• Event Management, purchase supplies, pick up mail, run errands
• Provide account information for student societies and senior design teams, reconcile visa charges, and approve department visa card holder's transactions
• Prepare reimbursements for FE exams and student out of pocket expenditures. Prepare payment of invoices in CNF for AP check processing
• Track and compile receipts for grant funding
• Plan and or assist with events
  
  
  
  • Fall cookout, Career Fair, Lipscomb Fridays, Chili Cookoff, dinners/receptions for graduates and retirees, BEST Robotics competition, Mock Interviews
  
  
  
  
• Support faculty and students with copier requests, building entry, submit requests to IT or Service Operations for building repairs or issues, parking reservations
• Enter fall, spring and summer class schedules in CNS, make changes and resolve issues
• Document procedures, processes and events for reference
• Support Development Officer in fundraising efforts
• Assist new faculty and adjuncts in getting acclimated

Job Related Skills:

• A strong commitment to Christian higher education and particularly the work and mission of Lipscomb University
• Uncompromising ethical conduct and convictions
• Maintain a professional image at all times through actions and appearance
• Ability to multitask
• Extremely organized with strong attention to detail
• Has the ability to follow directions in the moment, under pressure, with a smile

Bachelors (preferred)
Bachelors (preferred)

3 - 5 years: *Experience in interfacing professionally with visitors, colleagues, and customers (students); demonstrated ability to use Microsoft Word and Excel; experience in organizing information and material; effective in coordinating and collaborating to schedule events and operations; ability to protect sensitive information. (required)