Administrative Assistant

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Physical Plant (OPP) is seeking applicants for an Administrative Assistant within our Commonwealth Services department. The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

Job Responsibilities:

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

• Greet visitors and provide information; review, respond to, and direct inquiries

• Provide support for scheduling, personal calendars, and travel arrangements

• Coordinate meeting logistics including scheduling, material preparation, and agendas

• Compose, review, and distribute internal and external communications

• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

• Create and maintain files and databases

• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections

• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as a point of contact with vendors

• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

• May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

• May interview, train, and direct the work of other support staff, students, and wage payroll personnel

• Provide comprehensive support to three Commonwealth Campuses, including but not limited to administrative assistance and facilitation of inter-campus communication

• Provide comprehensive support to three Commonwealth Campuses, including but not limited to administrative assistance and facilitation of inter-campus communication

This position will typically work Monday-Friday 7:00 am-3:30 pm. This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Education and Experience:

Requires a High School Diploma or General Equivalency Diploma (GED) or an equivalent combination of education and experience.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

• Medical, dental, vision, and retirement plans

• Tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation time and sick time

• 14 paid holidays/campus closure days

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms.We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive.We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: