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Job Description: Ryan Companies US, Inc. has an immediate career opportunity for a Field Assistant to join our team in Minneapolis! Do you bring at least 5+ years of successful field assistant expereince? Do you enjoy working in a fast, fun, inclusive and collaborative work space? Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach? If this describes you, we encourage you to apply today. Some things you can expect to do:
Report to, and support the Field Assistant Manager. Support the Safety Department on Mission Critical project data reporting. Assist with weekly Field payroll process; support time entry through AL Mobile, pre-processing time entry review, post-processing reporting, and tracking of accrued and used Field PTO. Order Field new hire technology, business cards and visa purchasing cards. Assign jobsite PPE, Safety Manual and Safety Data Sheets. Conduct new Field employee onboarding/coaching training, to include new hire paperwork, required compliance training completion, orientation/role-based training curriculums and system training on; company intranet navigation, cloud-based network file system, weekly time entry, visa purchase processing procedures, travel booking, expense/mileage reimbursements, etc. Maintain support for new Field team members and ensure completion of mandatory compliance training on an ongoing basis, for craft level team members. Field requests for new or updated technology needs. Create and maintain travel incentive and per diem records, job-specific compensation changes, new hire paperwork, personnel files, apprenticeship modifications, etc. Issue updated per diem reimbursement forms reflecting annual review rate changes. Retrieve monthly credit card statements for team and distribute. Train new Field employees and complete process for departed team members. Monitor team for timely completion and engage RFC as needed. Request, gain approval, and track spending limit increases as needed. Work with Regional Field Assistant and distribute site specific safety manuals, hard hat stickers, and labor law posters. Include any state or municipality specific requirements. Update posters with State, Federal and Ryan required changes, as needed. Track Safety training requirements/certificates and schedule training, as needed, including Forklift, OSHA 10/30, First Aid, CPR, and AED certifications. Administer Field fleet vehicle records, license fees and registration renewal for regional vehicles. Order vehicle signage as needed. Maintain approved driver list and annual driver update/fleet maintenance processes. Assign prescription safety glasses benefit to eligible employees. Assign and inactivate daily safety questions for eligible employees. Work with Regional Field Assistant to manage Ryan owned AEDs and update tracking as project assignments change. Review safe operation indicators and readiness requirements are in order on a monthly basis. Order new devices, pads and batteries as needed. Code and route department invoices in Nexus. Add new vendors within Vendor Onboarding application and request check payments through Check Request process, as needed. Manage sector milestone anniversary recognition including bonus program, medallion/certificate distribution, jacket recognition and luncheon. Assist the Mission Critical field team with quarterly and/or monthly Field meetings; organize agenda, PowerPoint, meeting minutes, attendance, meals, etc. Other miscellaneous Field department activities as needed. Collect and route field mail as needed; coordinate messenger services and special delivery needs. Distribute updated policies and procedures to all field personnel when needed. Communicate clearly and act as a liaison for all interdepartmental inquiries. Supports and receives special assignments from the Field Assistant Manager. Perform other related administrative duties and responsibilities as required or assigned.
Job Requirements:
Ability to support multiple managers and collaborate and contribute within a team structure is required. Strong organizational skills and ability to prioritize and communicate workload; demonstrate self-motivation to accurately and efficiently complete assigned tasks with minimal supervision. Strong verbal and written communication skills required. Ability to maintain confidentiality and display professionalism. Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint Ability to learn industry specific software programs including, but not limited to, AL Mobile, Concur, Procore, DocuSign, Nexus, CornerStone, Bluebeam, SharePoint, and WebEx. Previous 2-3 years administrative experience required; knowledge of construction terminology and processes preferred.
Eligibility:
Compensation: The base salary pay range is $50,000 - $70,000 per year. This base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program. Benefits:
Competitive Salary Medical, Dental and Vision Benefits Retirement and Savings Benefits Flexible Spending Accounts Life Insurance Educational Assistance Paid Time Off (PTO) Parenting Benefits Long-term Disability Ryan Foundation - charitable matching funds Paid Time for Volunteer Events
Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Non-Solicitation Notice to Recruitment Agencies: Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.
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Ryan Companies US, Inc.
life insurance, paid time off
Mar 31, 2025