Project Billing Specialist

Project Billing Specialist

Requisition Number: 2025-2910-02

Are you seeking a challenging opportunity with a firm committed to our employees and providing excellence? S&ME is looking for an eager and dedicated full-time Project Billing Specialist to join our Finance team in Region 1 (North Carolina and Florida), but may be located within our footprint in the Southeast United States. This role offers a remote work environment, providing flexibility to support a healthy work-life balance.

What You Will Do:

As a Project Billing Specialist, you will manage the financial functions of projects within our accounting database. This role involves close collaboration with project managers to ensure accuracy throughout the project lifecycle. Key responsibilities include client invoicing, updating WIP reporting, and assisting with collection efforts. Additional duties involve setting up project information, generating and finalizing invoices, and performing monthly reviews and project completion activities.

• Set Up Project Information: Read and interpret contract provisions to set up accurate project information in the accounting database, ensuring compliance with contract terms and company policies. Verify and edit project rate schedules and demographic data provided by project managers.
• Generate and Finalize Invoices: Initiate the billing cycle by generating and distributing prebill reports, facilitating edits per project manager, and finalizing invoices with all required attachments and documentation within established deadlines.
• Post and Submit Invoices: Post and submit invoices to clients by contract terms, ensuring timely and accurate billing.
• Manage Budget Changes: Make necessary budget changes to the accounting platform per project manager's guidance and complete all tasks in accordance with the monthly accounting closing schedule.
• Assist with Collections and Reviews: Assist in collection efforts of past due accounts, perform monthly reviews and invoicing of all assigned projects, and initiate project completion activities, including reviewing backlog and WIP, verifying accuracy of invoicing and collections detail, and closing the project in the accounting platform.

Who You Are:

• You have a High School Diploma or GED
• You have an Associate's degree in Accounting or Finance, a plus
• You have a minimum of 3 years' experience in project billing
• You have experience in KPI reporting and dashboards

Who We Are:

At S&ME, we've spent over 50 years providing innovative solutions in geotechnical, civil, environmental, and construction materials disciplines. Our team of 1,000+ employee-owners spans over 10 states, working together to deliver impactful results for our clients. We foster a culture of collaboration, honesty, and dedication, with a focus on making positive contributions to the communities we serve. As employee owners, we're invested in each other's success and prioritize creating an environment where everyone can thrive, both professionally and personally.

What We Offer:

We offer a comprehensive benefits package with a full suite of options, including well-being programs to support you and your family, as well as the development resources you need to advance in your career. We also believe in a flexible working environment, allowing you and your manager to determine how you can work most effectively and collaboratively to meet your client, team, and personal commitments.

• Competitive Compensation
• Medical, Dental & Vision Plans with HSA and FSA options
• 100% Employee Stock Ownership Plan (ESOP)
• 401K with Company Matching
• PTO with Rollover
• Maternity/Paternity Leave
• Employee Recognition Program
• Credential Incentive Program
• Tuition Reimbursement
• Company Vehicle with Fuel Card for Project-Based Work
• $2,000 Referral Bonuses
• & More!

If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join our team!

This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.