Account Clerk II

City of New Haven
Within Local 884 Range 10: $51,540 - $53,661 annualized
United States, Connecticut, New Haven
165 Church Street (Show on map)
Mar 28, 2025
Introduction The current vacancy is in the Police Department and will report to the Supervisor of Management Services. Are you detail-oriented, self-motivated, and experienced in bookkeeping or financial record management? This Account Clerk II role is perfect for individuals who enjoy working independently within structured guidelines and have a solid understanding of bookkeeping principles and office procedures. You'll play a vital role in maintaining financial records, processing invoices, and preparing financial statements, all while ensuring accuracy and adherence to regulations. This position is ideal for those with at least two years of experience in bookkeeping, accounting, or accounts payable, who can thrive in a role where attention to detail, professionalism, and the ability to build positive vendor relationships are key. Whether you're experienced in government or have a general background in accounting, you'll appreciate the routine yet varied nature of this role, and the chance to make meaningful contributions to departmental operations. If you're looking for a position that values your expertise, initiative, and ability to handle both routine and complex clerical tasks in finance, this opportunity is a great fit! PRIMARY FUNCTIONS This is bookkeeping and clerical work of complexity and variety in the maintenance of financial records, and court documents (depending on assigned department). Although work usually follows established and standardized procedures, the employee must employ some judgement and knowledge of bookkeeping principles in interpreting procedures and in the performance of daily transactions and making periodic audits. Employees work with considerable independence, making routine work decisions, but new or unusual departures from established work procedures are usually referred to a supervisor for decision. Work is subject to automatic and periodic verifications or to review for conformity with regulations and policies. General supervision is received from a supervisor who reviews work upon request and by means of accounting controls. TYPICAL DUTIES AND RESPONSIBILITIES Posts accounts and payrolls; balances against records; and prepares a variety of periodic reports and financial statements. Depending on assigned department, may input data of incoming and outgoing items into a specialized computer system. Composes and types routine correspondence and performs a variety of clerical duties. Assists in the development of new or revised procedures in the interest of simplification of operations and improvement of departmental services. Processes invoices for the department. Maintains financial records and prepares reports on grant and third-party funds. Reconciles monthly statements from outside vendors for invoice entry. Prepares and maintains reports on Microsoft Word and Microsoft Excel, as needed. Develops and maintain good working relationships with many vendors who do business with the Department. Depending on assigned department, maintains court documentation, and establishes the retention of all items within the office. Depending on assigned department, maintains the integrity and security of all sensitive items and records within the scope of their duties. Depending on assigned department, interacts daily with the general public and City, State and Federal officials. Performs other related work as required. EDUCATION, QUALIFICATIONS & EXPERIENCE Graduation from high school or GED supplemented by courses in bookkeeping, accounting, office management, or business education, or 2 years of experience in bookkeeping, accounting, office management, accounts payable work, or an equivalent combination of training and experience including high school graduation. KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES Considerable knowledge of bookkeeping principles, methods, practices as applied to accounting transactions. Knowledge of office methods and procedures and of the use of and care of standard office and billing equipment. Knowledge of governmental accounting methods and principles. Ability to maintain financial records of moderate complexity and to prepare clerical and financial reports and statements. Considerable knowledge of accounts payable procedures and entry. Ability to communicate with outside agencies and vendors in a professional manner. Depending on assigned department, ability to travel to the various office locations within the city of New Haven. Depending on assigned department, ability to lift and carry up to twenty (20) pounds on a daily basis. NECESSARY SPECIAL REQUIREMENTS Valid CT Driver's License SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT This is a General Fund, "Tested" position. This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees.. Bargaining agreements available to review HERE. General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 9% of pay. Employment is contingent upon the successful completion of: (1) an extensive pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applicants must demonstrate that they meet the minimum requirements* as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date. It is critical that you complete the application thoroughly and submit information as outlined above, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position. Conclusion To apply for this opportunity: Complete your User Registration. You are encouraged to save your Applicant Profile for future use. You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting. MAKE SURE the job you are applying for is named at the top of the page as you review your application! Review or modify your application for that position Click "Ready to Send App" or the "Send" tab; read page and click the attestation Click "Send to City of New Haven" You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION" You will also receive an email and text, if a number was provided, confirming your submission If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov Please Note, your Profile is NOT an application for an open position. 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