Accounting Specialist, Office of Advancement Services

Johns Hopkins University
United States, Maryland, Baltimore
Apr 03, 2025
Development and Alumni Relations (DAR) supports Johns Hopkins' focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine"strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients. Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a modified hybrid work arrangement with an onsite presence of 2 days per week. The manager will confirm the team's core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days. This position performs cash control, revenue reconciliation and management, and other accounting activities relating to contributions received throughout Development and Alumni Relations (DAR) for the Johns Hopkins Institutions. Verifies proper crediting and recording of contributions in SAP and Development accounting systems. Extracts financial data from various accounting and information systems to analyze and identify data or process irregularities for remediation. Exercises independent judgment and applies a working knowledge of internal and external standards, regulations, and applicable laws in the processing and resolution of non-routine accounting matters. Key responsibilities: Cash Receipt Management & Reconciliation (45%): Perform cash receipt deposits/credit cards of contributions for various entities under the Johns Hopkins Institutions (University and Medicine). Tracks all incoming cash receipts deposited versus what was sent to various entities or other departments to track cash receipts for audit purposes. Executes reconciliation between bank/external vendor deposits, credit merchants, lockbox vendors, and other incoming cash receipt data, and records, classifies, and summarizes accounting transactions requiring knowledge of accounting policies, procedures, and systems within the department. Selects correct accounts and revenue source/classification codes, and posts and verifies balance, debit, and credit entries. Compiles documents and verifies accuracy of work prior to posting receipts to the general ledger. Checks JH ledgers and development database accounting transactions to locate and resolve discrepancies. Must apply a strong working knowledge of applicable laws/regulations/standards to assure that contribution and non-contribution revenue is recorded on the general ledger correctly. Modifies JHAS reporting queries to create data file extracts and manipulates data to prepare for general ledger uploads. Special projects or tasks as needed in support of revenue management for Development. Other duties as assigned. Account Management (20%): Communicates with banks, general accounting, and other internal and external staff and vendors as needed to identify, research and resolve problems or discrepancies Provides general and development accounting services and information to development and other institutional customers. Respond to inquiries and act as liaison between various institutional organization including the JHU or JHH Controllers offices, JHU/JHH Treasurer's offices, departmental staff, or other contacts as needed. Request establishment or deactivation of budget accounts for contributions, and create and maintain accounts in the development database. Funds Transfer & Disbursement (20%): Reviews the cash receipts posted by other areas across the institutions for accuracy. Completes journal voucher entries and corrections to the general ledger and development database. Request check payments and initiate journal transfers between JH department or entities as needed. Submits refund requests for donors who submitted duplicate payments via online giving form. Completes donor requested recurring profile deactivations, via PayPal to ensure consistency with Development Accounting Systems. Reporting (5%): Locates and compiles information, and assists in the development and production of management, narrative, and/or statistical reports for internal and external customers, including the daily internal control house bank report. Training (10%): Assist in training new and temporary or seasonal staff and teammates in secondary responsibilities. Minimum Qualifications High School Diploma or graduation equivalent. Two years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Bachelor's degree in accounting, business, or related field. Prior work experience supporting accounting or finance operations in institutions of higher education, and/or experience supporting a development or advancement services team. Expert level with MS Office suite. Working knowledge of SAP. Classified Title: Accounting Specialist Job Posting Title (Working Title):Accounting Specialist, Office of Advancement Services Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $56,000; commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:00am-4:30pm FLSA Status:Non-Exempt Location:JH at Keswick Department name: 10001639-Data Administration Personnel area: University Administration Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.