Program Coordinator, Texas Child Mental Health Care Consortium

Non-Exempt

5/1/2025

Salary commensurate with experience

A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.

For more than 140 years, The University of Texas System has improved the lives of Texans - and people all over the world - through education, health care, and research. The System consists of nine academic institutions, five health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 116,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System's fourteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

To assist with the overall program administrative and operational activities associated with the effective and efficient operations of the Texas Child Mental Health Care Consortium (TCMHCC), the University of Texas (UT) System in its role as Administrative Entity, and on behalf of the Consortium's Executive Committee, Executive Director, and UT System Health Affairs TCMHCC leadership team.

• Coordinates communications between the Executive Director of the TCMHCC, UT System TCMHCC leadership team, and constituents representing national, state, and local interests, including scheduling of meetings and coordination of meeting materials and presentations. Coordinates communication and dissemination of information between consortium members, partners, and other relevant parties.
• Provides support duties of a highly responsible and occasional confidential nature to the TCMHCC Executive Director, and the UT System TCMHCC leadership team, on a range of issues that may include coordination of schedules and meetings, communication with families engaged in TCMHCC funded services, personnel matters, fiscal matters, and operational matters.
• Responsible for overall administrative operations of the TCMHCC including management of shared TCMHCC Inboxes, processing vendor set-up in Payment Works, making facilities work order requests, management of subscription purchases and renewals, and other requests from TCMHCC constituents and external entities. Serves as a point of contact for internal and external stakeholders, facilitating clear and timely communication, and linking as appropriate to TCMHCC staff to assure timely response.
• Assists in the management of resources, including tracking inventory, supplies, and equipment necessary for consortium administrative operations. Coordinates TCMHCC administrative activities related to purchases and tracking of expenses and prepares tracking reports.
• Reviews and tracks deliverable reports and requirements by Health Related Institutions (HRIs) and communicates with HRI staff on pending deliverables, administrative processes and forms.
• Plans and coordinates logistical activities for consortium events, including meetings, workshops, onsite reviews, and conferences. Manages venue arrangements, participants' communications, travel reimbursement, invoice coordination and materials preparations.
• Manages staff access to the TCMHCC Microsoft Teams, SharePoint and the CRM based on the status updates received and submissions of the Staffing Changes forms received by the 12 HRIs. Creates and maintains a folder map and access granted for all Teams, SharePoint and CRM folders.
• Reviews requests for travel and reimbursement for travel conducted by the TCMHCC Executive Director and other members of the UT System TCMHCC Team. Processes and tracks travel related receipts for charges made through the department's account to provide documentation that enables monthly account reconciliation.
• Serves as liaison between administrative staff at the UT System Health Affairs department, and the TCMHCC. This includes coordination of vendor contracts, planning and organizing of administrative procedures and workflows to ensure efficient operation of the UT System TCMHCC office, and compliance with UT System policies and procedures.
• Serves as HR and timekeeping liaison for the TCMHCC team. Coordinates position listings, onboarding and offboarding activities, and required time tracking activities.
• Identifies opportunities for process improvements and recommends solutions to enhance office operational efficiency. Establishes and updates administrative procedures based on operational changes.
• Assists in special projects and initiatives as directed by consortium leadership.

• Must be highly organized with experience tracking multiple work tasks and deadlines simultaneously.
• Must be able to establish and maintain professional working relationships with individuals in executive leadership positions, and individuals in various leadership positions who represent a diverse range of organizations and professions.
• Must have the ability to communicate effectively both verbally and in writing.
• Must have the ability to maintain confidentiality in situations that involve written or verbal communication of information of an extremely sensitive nature.
• Proficiency in MS Word, PowerPoint, Microsoft Teams, Zoom, Excel, Outlook, and SharePoint.

• High school diploma or GED equivalent with a minimum of three years administrative experience.
• Each year of college (30 semester hours) may substitute for one year of the required experience on a year-for-year basis, up to a maximum of two years of substituted experience.

• Experience in the behavioral health field or related area is preferred.
• Experience working with a public health agency or academic health institution preferred.
• College level coursework and training related to position is preferred.

• Repetitive use of a keyboard at a workstation
• Uses standard office equipment
• Hybrid work environment (remote & office)

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

The University of Texas System Administration is a federal contractor committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu.