Assistant Dean for Administrative Advising

Colgate University

paid time off

United States, New York, Hamilton

Mar 27, 2025

Posting Details

Position Information

Job Category	Professional/Administrative
Position Title	Assistant Dean for Administrative Advising
Full Time/Part Time	Full Time
Division	Dean of the College
Department	Administrative Advising
Hiring Wage/Salary Range	$65,000 to $70,000
Professional Experience/ Qualifications	Professional experience in a higher education setting; Demonstrated strong sense of ethics and sound decision-making skills, exhibits mature judgment and capacity to maintain confidentiality; Demonstrated capacity to work as an effective collaborator with students, staff, and faculty; Demonstrated commitment to educating students and knowledge of student development; Demonstrated outstanding attention to detail; Demonstrated excellent oral, written, and presentation skills; Demonstrated commitment to diversity, equity, and inclusion Ability to stay calm and function well in a high-paced office environment. Experience working with faculty. Demonstrated ability to work independently. Capacity to work as a member of an on-call rotation and with some night and weekend availability.
Preferred Qualifications	In-depth knowledge of student development theory. Experience within a college residential environment and/or liberal arts environment. Demonstrated experience in assessment or skills in collecting and/or analyzing data.
Education	A Master's degree in a related field and five years of professional related experience or a Bachelor's degree and eight years of professional related experience is required.
Certifications
Offer Determination	When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements	Ability to serve in rotational on call schedule.
Other Information	This position is deemed essential under the University's Essential Personnel Policy.
Benefits	Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement
Accountabilities	The Assistant Dean for Administrative Advising is an administrative position within the Dean of the College division. Administrative Advising responsibilities include, but are not limited to: ensuring students receive effective support while promoting the development of self-advocacy and problem-solving skills; articulating an advising approach that encourages students to achieve a sense of responsibility for their personal growth and academic success; a firm and fair approach is required; effective outreach to students and proactively ensuring students have access to high quality, consistent, accurate and timely advice regarding University policies and procedures and other academic regulations, deadlines, and processes; execution of crisis response consistent with policy and plan; understanding student needs and collaborating with other stakeholders and resource providers to make these needs known; and accurate capture and maintenance of records relating to student interactions, including advising notes; serve on academic-related standing committees; participating in the after-hours on-call rotation with other deans in the Dean of the College Division (approximately one-two weeks per semester); adherence to University budget practices; and; serving on other Divisional committees as requested. This position has been designated as a Campus Security Authority ( CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Technical Competencies

Name

Student Development

Description

Demonstrated knowledge of and ability to consistently apply student development theory in the creation and development of programs as well as in advising responsibilities. Knowledge of best practices and ability to consistently apply these practices in advising responsibilities. Demonstrated ability to consistently identify and recognize legal and ethical principles of the profession. Demonstrated ability to consistently follow departmental protocol regarding legal and ethical issues.

Name

Advising

Description

Demonstrated ability to consistently apply culturally appropriate advising, helping and coaching techniques while also recognizing the uniqueness of every individual. Demonstrated ability to accurately and consistently maintain confidentiality. Demonstrated ability to effectively interpret, understand and implement University administrative advising protocols. Demonstrated ability to consistently follow crises response protocol and consistently make appropriate decisions to initiate crisis intervention responses.

Name	Communication Skills
Description	Demonstrated effective interpersonal skills in all relationships, effective active listening skills and appropriate verbal and nonverbal communication skills.

Name	University Policies
Description	Demonstrated knowledge of policies by providing accurate information to students, staff, faculty and parents. Demonstrated familiarity with major university publications.

Name

Administrative

Description

Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the timely collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.

Behavioral Competencies

Name	Personal Accountability for Results
Description	Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name	Effective Communication
Description	Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name	Problem Solving and Decision Making
Description	Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name	Change Management
Description	Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name	Leadership and Teamwork
Description	Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name	Creativity and Innovation
Description	Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name	Diversity and Inclusion
Description	Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name	Sustainability
Description	Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Posting Detail Information

Requisition Number	2025S029Posting
Temporary	No
Work Schedule
Job Open Date	03/27/2025
Job Close Date
Open Until Filled	Yes
Special Instructions Summary
EEO Statement	The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act	CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

*
Are you currently a Colgate employee?
- Yes
- No
*
Have you ever been a Colgate employee?
- Yes
- No
*
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- Yes
- No
*
Are you at least 18 years of age?
- Yes
- No
*
Please let us know how you heard about this position.
- Albany Times Union
- Binghamton Press & Sun
- BlackCoachesinSports
- Careerbuilders.com
- Cazenovia Republican
- Centralnewyorkhelpwanted.com
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Colgate Employee
- Colgate Website
- CoSIDA
- Diverse Issues of Higher Education
- HERC (Upstate New York HERC)
- HigherEdJobs.com
- Indeed.com
- InsideHigherEd.com
- LinkedIn
- Mid-York Weekly
- NACWA
- naviGATE
- NCAA News
- Norwich Evening Sun
- Oneida Daily Dispatch
- Sherburne News
- Studentaffairs.com
- Syracuse Post Standard
- Utica Observer Dispatch
- Waterville Times
- WomenLeadersinCollegeSports.com
- Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

(Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents