Administrative Support Associate - 2980

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Under the supervision of the Assistant Vice Chancellor for Facilities, Facilities Management comprises of two departments - Facilities Operations; and Facilities Planning and Construction. The primary mission is delivering required services, financial oversight, and providing a liaison with appropriate Federal, State, and local agencies on matters related to planning, constructing, operating and maintaining the physical campus environment. Facilities Management strives to provide a safe, clean, accessible, and attractive environment which enhances the abilities of academic and administrative departments to provide a personalized education experience.

This critical position serves within Facilities Operations and Maintenance Department in an Administration role. and stationed at the Pinchbeck Work Control Center. This position is primarily responsible for data entry and reporting involving internal and external billing. Billing includes but is not limited to invoicing for vehicle use, travel charges, fuel consumption, bus travel, work orders, etc. Position manages university equipment inventory. Downloads campus work requests and provides reports utilizing the Computerized Maintenance Management System.Position is first line to the public for Facilities Operations and Maintenance which includes but is not limited to campus faculty, staff and students, designers, engineers, contractors and other visitors. Position performs this duty by way of in-person interaction, phone and email. Position issues keys to requestors and ensures all keys are returned and accounted for before COB. Position is a backup for requisitions and P Card allocations.

This critical position serves within Facilities Operations and Maintenance Department in an Administrative role and stationed at the Pinchbeck, Building A, Work Control Center. This position faces outward to the university campus and visitors.

Position is first line to the public for Facilities Operations and Maintenance which includes but is not limited to campus faculty, staff and students, designers, engineers, contractors and other visitors. Position performs this duty by way of in-person interaction, phone and email. Position issues keys to requestors and ensures all keys are returned and accounted for before COB. Position receives calls and in-person visitors and assists them by way of directing them to correct parking location, facility and person.

This position is responsible for all data entry and reporting involving all internal and external billing for services rendered. Billing includes but is not limited to invoicing for vehicle use, travel charges, fuel consumption, bus travel, work orders, etc. utilizing university submission processes that involve various user groups, accounts payable and other entities. Works alongside Facilities Budget Officer with these activities.

Utilizing the Computerized Maintenance Management System, this position manages university equipment inventory. Downloads campus work requests and issues to various trade groups within the department. Creates schedule various reports involving these topics that provide information on activities and services that assists Senior Facilities Leadership in making best business decisions.

Position is a backup for requisitions and P Card allocations.

5 - 10 years of experience

Valid Drivers License

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.