Assistant Property Management

Cabot Properties is an institutional investor, developer, and operator of logistics real estate. As an industry leader for over 30 years, we have used our expertise and acumen to create ongoing value for our partners. Cabot has a strong team of dedicated, bright, strategic, and detail-oriented individuals. We view people as our most valuable assets, and our greatest responsibility.

We have an exciting opportunity for an Assistant Property Mangement in our new Orlando office location. This individual will be reporting directly to the Vice President, Property Management. The Assistant Property Management provides first-class property management services and assists the Property Manager in overseeing an industrial portfolio. Day-to-day responsibilities include, but are not limited to, assisting with building operations, enhancing tenant relations, and customer service. The Assistant Property Management will be a highly resourceful team player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Provide daily assistance and support to Property Manager in management of portfolio or building
• Tenant and Vendor relations
• Property scheduling and communication with tenants and vendors
• Assist with accounting, reporting and budgeting tasks
• Work with the Property Manager to resolve building management issues.
• Work closely with and supervise vendors to ensure compliance with service contracts.
• Recommend and/or authorize vendor contracts as appropriate.
• Conduct routine property inspections to prevent/identify problems and exposures.
• Assure optimal functioning of building life safety and security systems.
• Ensure compliance with codes, regulations and governmental agency directives.
• Answer telephone as required.
• Receive work order requests and coordinate with the building technician or vendor(s) as appropriate.
• Schedule building activity including move-ins/move-outs and verify insurance.
• Follow established A/R guidelines including contacting tenants regarding follow-up on rent payment status and assisting property manager in lock-outs as necessary.
• Review and ensure the accurate coding of invoices for payment.
• Assist the Property Manager in the preparation of the monthly reporting package/financial reports according to owner's needs.
• Assist the Property Manager with the preparation, assembly, review and implementation of the annual operating and capital budgets, as well as operating expense reconciliations.
• Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties.
• Ensure compliance with management agreements.
• Work with the Property Manager to facilitate property management, accounting, leasing, investor relations, marketing and construction needs.

Qualifications:

• 3 - 5 years of experience in real estate, property and project management/operations.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Outlook, Excel, Word
• Self-motivation, determination and initiative in a team environment.
• Demonstrated high attention to detail.
• Ability to multi-task effectively in a fast-paced work environment.
• Excellent customer service skills
• Some accounting knowledge and skills
• Experience with MRI, Avid, Sharepoint and CR Solutions software preferred
• Ambition and desire to learn and grow a career in the property management industry
• Bachelor's Degree preferred

Physical/Mental/Visual Demands and Work Environment:

• The job is conducted in an office work environment, sitting most of the time
• Approximately 90% of this position's duties require use of a computer
• Minimal travel to corporate office

The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Cabot Properties provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to sex, pregnancy, gender, race, religion, color, national origin, physical or mental disability, genetic information, marital status, age, sexual orientation, gender identity, military service, and/or veteran status.