Human Factors Engineering Coordinator

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients- that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don't settle for the mediocre. Each of us is driven to help improve patients' lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Your Role

The Human Factors Engineering (HFE) Coordinator role is responsible for coordinating HFE studies from initiation through completion. Additionally, this role supports the HFE team during the human factors/usability engineering process and develops study coordination procedures to improve effectiveness, speed and digitalization of study planning and HFE team internal communication.

What you'll be doing

• Lead the planning and organization of HFE study logistic-relevant work to keep a smooth study preparation and execution process, including (but not limited to) participant recruiting, ordering and shipping supplies/equipment, communication with third-party vendors, negotiating quotes with vendors providing study service, developing statement of work, processing non-disclosure agreements and payment, note-taking, data transcription & verification, etc.
• Responsible for communication with Ethics &Compliance (E&C), Legal and Regulatory to advise HFE group members on study timeline, project costs, Vantive established Fair Market Valued rates, vendor contracts, Vantive local/global interaction policies/laws and regulations across different countries and regions. Develop and maintain job aids to guide HFE group members on relevant legal/E&C processes
• Design, deploy and maintain HFE team SharePoint website for information and process digitalization; manage the HFE simulation labs for internal assessments and external studies, including (but not limited to) arranging room settings to accommodate study needs, maintaining inventory of devices and supplies, managing lab schedule within HFE team and cross-functional project teams, etc.
• Instruct HFE group members and/or study coordinators across Global Business Units on study planning & coordination process. Advise on Vantive's internal E&C policies and processes for holding HFE studies with Healthcare Professionals (HCPs) in the U.S. and OUS.

Supporting:

• Perform study budget estimations and track and monitor project budgetary commitments.
• Actively reduce study risks through problem identification, contingency plans and escalation.
• Collaborate with HFE group members to assess vendor capabilities, work with procurement to onboard new vendors, and update internal supplier list.
• Support broader Research & Development functions with ordering needed supplies/equipment.

What you'll bring

• * High school diploma or equivalent is required; Bachelor's degree preferred.
  * Some college coursework preferred with technical certification in related field.
  *5+ years of working experience in a human factors/usability engineering team.
• Familiar with the standard human factors/usability engineering process.
• Demonstrate understanding of E&C, legal, regulatory, and quality requirements associated with studies including human subjects.
• Ability to manage simultaneous HFE study logistics to meet established timelines within approved budgets.
• Strong interpersonal and communication skills.
• Ability to act independently, make decisions and solve coordination work problems with minimal assistance.
• Advanced skills in creating SharePoint pages and customizing PowerApps
• Fluent in general MS Office tools.
• Able to proactively improve processes, initiate projects and implement changes.

Vantive is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Vantive, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $ 72,000 - 99,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors. This position may also be eligible for discretionary bonuses. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

US Benefits at Vantive

This is where your well-being matters. Vantive offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical, dental and vision coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Aon Pooled Employer Plan ("Aon PEP"), Vantive's 401(k) retirement savings plan, to help you prepare for your future. The Aon PEP is designed to help improve retirement outcomes by providing retirement resources more efficiently. The plan offers a robust set of investment options, financial education, and a suite of resources to support your retirement goals.

We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.For additional information regarding Vantive's US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Vantive

Equal Employment Opportunity

Vantive is an equal opportunity employer. Vantive evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

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