Accounts Payable Specialist

PRIMARY PURPOSE

CNA is hiring for the role of Accounts Payable Specialist III in the Chief Financial Office (CFO). The CFO is responsible for the management of CNA's finances and overall financial health of the organization. This role is responsible for executing a variety of accounting tasks affecting the automated financial system in accordance with corporate policies, federal regulations and uniform guidance. They will manage the timely and efficient processing of complex Accounts Payable (AP) invoices.

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative and innovative individuals to help carry out our mission.

JOB DUTIES AND / OR RESPONSIBILITIES

1. Process invoices into the financial system, ensuring appropriate approvals have been received and maintaining purchasing controls; ensures efficient processing of more complex invoices.
2. Interface regularly with purchasing and vendors to ensure that invoices and receipts are valid; investigate and resolve discrepancies in a timely and professional manner.
3. Maintain mutually beneficial business relationships with internal and external customers for the purpose of researching and resolving discrepancies.
4. Review consultant and subcontract invoices ensuring travel costs are in compliance with CNA policy and federal travel regulations.
5. Communicate AP invoice status to management regarding late submission, late approvals and noncompliance of the policy.
6. Manage and prepare daily, weekly and monthly management reports from Cognos.
7. Responsible for ensuring that files are maintained in accordance with company policy and acceptable accounting procedures.
8. Process the weekly cash receipts with attention to detail.
9. Research and prepare adjusting entries/corrections as needed.
10. Provide supporting documentation for audits.
11. Identify and recommend opportunities for efficiencies.
12. Responsible for the Accounts Payable mailbox and ensuring invoices are received daily and moved to the necessary folders.
13. Perform routine general accounting support tasks for the accounting department as needed.
14. Ensure all laws, regulations and other applicable obligations are adhered to wherever and whenever business is conducted on behalf of the Company.
15. Other duties/responsibilities as assigned.

JOB REQUIREMENTS

1. Education: High school diploma or equivalent combination of education and work experience. Some college and / or accounting courses preferred.
2. Experience: Minimum five years relevant work experience with at least four years of accounting experience in a professional working environment.
3. Experience with government auditors and / or in contracting and compliance environment preferable.
4. Skills:
   
   
   
   • Experience with AP management, working knowledge of automated accounting systems including Costpoint
   • Proficiency in Microsoft Office with intermediate to advanced Excel skills
   • Thorough knowledge of AP policies
   • Excellent problem-solving skills with a focus on accuracy, timeliness, and thoroughness
   • Ability to gather and analyze information and resolve problems quickly, and the ability to perform multiple tasks
   • Exceptional organizational skills with the ability to prioritize tasks effectively
   • Strong customer service skills
   • Demonstrated ability to work independently and as part of a team.
   • Excellent written and verbal communication skills
   
   
   
   
5. Clearance: Ability to obtain and maintain security clearance.
6. Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements.

• CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America