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Sr Administrative Specialist

St. Jude Children's Research Hospital
$22.00 - $38.50
United States, Tennessee, Memphis
262 Danny Thomas Place (Show on map)
Mar 25, 2025
The World's Best Stop at Nothing There's a reason St. Jude Children's Research Hospital is consistently ranked on Glassdoor's "Best Places to Work" list. Actually, there are more than 6,500 reasons. At our world-class pediatric research hospital, every one of our 6,500 professionals shares our commitment to making a difference in the lives of the children we serve. There's a unique bond when you are part of a team that will stop at nothing to advance the treatments and cures of pediatric catastrophic diseases. The result is a collaborative, positive environment where all employees, regardless of their role, receive the resources, support, and encouragement to advance and grow their careers. The Nursing Administrative Staff is seeking a detail and customer service-oriented Sr. Administrative Specialist to join our team and support the Nursing Inpatient Department. This person will play a key role in coordinating the operations of Inpatient Administration as well as providing support to Inpatient nurses and nurse leaders. The Sr Administrative Specialist provides administrative support for tasks including office management, vendor coordination, report and document preparation, departmental visitation and recruitment, faculty support, and communication/telephone calls. Job Responsibilities: Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently. Coordinate with external vendors to support event organization for own team/department. Manage standard communication with internal/ external members on routine matters. Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed. Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants etc. as appropriate within own scope of work. Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits. Perform other duties as assigned to meet the goals and objectives of the department and institution. Maintains regular and predictable attendance. Minimum Education and/or Training: High school diploma/GED required. Bachelor's degree preferred. Minimum Experience: Minimum Requirement: 4+ years experience in administration or related areas. Experience Exception: Bachelor's degree with no experience required. Some experience with activities involving planning, organizing and coordinating is important. Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical. Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/ PowerPoint etc.). Physical Demands and Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel, use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job. The employee must move about the work space to access work surface and shelves, cabinets, drawers, and equipment that are at, below or above the work surface. Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time as business needs dictate. This job description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Compensation In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Sr Administrative Specialist. Explore our exceptional benefits! St. Jude is an Equal Opportunity Employer No Search Firms St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.