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Licensing Administrator

Vaco
$55,000.00 - $60,000.00 / yr
vision insurance, 401(k)
United States, Indiana, Indianapolis
Mar 25, 2025
Vaco Indianapolis has partnered with a client on the east side of Indianapolis in search of a Licensing Administrator. This is a full time, direct hire opportunity. If you feel you would be a good fit, apply today!

RESPONSIBILITIES:
  • Performing online research and making phone calls to officials in various states/countries to investigate licensing/permitting. requirements. Licensing tends to be annual, while permitting is all over the place.
  • Completing annual pre-qualifications for contractors so they are eligible to bid and contract work
  • Performing various Executive Assistant duties, such as making travel arrangements for executives.
  • Utilizing Spectrum ERP system to log permitting and licensing information
  • Other administrative duties as assigned.


QUALIFICATIONS:
  • Background with licensing/investigating permits
  • Experience with office administrative tasks
  • Extremely detail oriented
  • Initiative to research/investigate licensing requirements in different states/countries and make sure company has the proper documentation.
  • Ability to spend long amounts of time on the phone with all types of people and be personable and respectful.
  • Excellent customer service skills

This company offers comprehensive medical, dental, and vision insurance, 401K with match, PTO and Holiday pay, performance bonuses, and more!

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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