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Administrative Coordinator, Anesthesiology

Brigham & Women's Physicians Organization
United States, Massachusetts, Boston
15 Francis Street (Show on map)
Mar 25, 2025
Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders. This is a hybrid role, primarily based at BWH, with periodic travel to MGH via shuttle. High school diploma or equivalent required. Associate's Degree in Business Administration or related field of study is preferred. 5-7 years of experience in healthcare administration is required. 1-2 years of experience supporting senior-level staff is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Strong attention to detail and problem-solving skills. Familiarity with hospital administration processes and healthcare regulations. Professional demeanor and ability to interact effectively with all levels of staff. Ability to work independently with minimal supervision. Essential Functions (Key Roles & Responsibilities): Provide high-level administrative support to individuals who may include senior level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements. Manages all aspects of departmental facilities and office space, including but not limited to ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise. Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met. Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners. Organize and maintain files, records, and documents in both physical and electronic formats. Identify opportunities for streamlining administrative processes and implement effective solutions. Assist in the planning and execution of meetings and conferences. Responsible for tracking and reconciling expenses, processing invoices, and ensuring adherence to budgetary guidelines. The responsibilities above may cover both BWH and MGH sites. Brigham and Women's Physicians Organization, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.