Archival Assistant

Working Title: Archival Assistant

Job Classification: 0001 (Temporary & Casual appointment)

Pay Rate: $22.50

This is a 14 hours or less per week position

Hours/Availability:

Must be regularly able to work a range of 14 hours per week in the office during regular business hours (Monday-Tuesday, Friday, 8:30 am - 4:30 pm, Wednesday-Thursday 8:30am-7:00pm) while remaining flexible for events both on and off campus.

Duties and Responsibilities*:
Primary Duties:

• Creation of EAD finding aids for collections or metadata for digital collections as appropriate
  (30%)
• Sorting and arranging of historical records with the possibility of applying different criteria to
  different projects, following directions of professional staff. (30%)
• Writing call slips, pulling materials for researchers, and reshelving material (20%)
• Supporting public events including event set-up, tear-down, and onsite engagement with
  members of the public (20%)

Responsibilities:

• Advanced understanding of searching library website and Archives and Special Collections
  finding aids for information to assist researchers
• Advanced understanding of historical research following set guidelines to be used in exhibits or
  to assist in research projects or for researchers

Procedures:

• Specific guidelines, procedures, and training exist for duties.
• Archival assistants are expected to work independently without direct supervision after receiving training from Collections staff.

Program/Unit Description:
The University of Minnesota Archives and Special Collections is made up of distinct collecting units
holding rare books, manuscripts, organization records, personal papers, artwork, and artifacts on a diverse
range of subjects, including children's literature; social work and welfare; immigration; gay, lesbian,
bisexual and transgender studies; African American literature; architecture; performing arts; University of
Minnesota history; history of computing; and other topics.
Archives and Special Collections is open to the public. The collections are used by students, faculty, staff,
and an international community of scholarly researchers. Hours to staff are: Monday - Tuesday 9:00-
5:00, Wednesday-Thursday 9:00-6:00, Friday 9:00-5:00
See https://www.lib.umn.edu/special for more details.

Essential Qualifications:

• Basic office skills (filing, alphabetizing, sorting, accurate typing).
• Able to perform essential physical demands includes, but is not limited to: frequent standing, walking, sitting, lifting, carrying, pushing, pulling, balancing, stooping/bending, and reaching.
• Ability to engage with library patrons and donors at public functions on and offsite of the library, including occasional nights and weekends.
• Demonstrated ability to communicate well with both verbal and written skills.
• Attention to detail in an environment with repetitive tasks.
• Ability to lift up to 40 pounds without assistance.

Preferred Qualifications:

• Ability to demonstrate problem-solving skills, multi-tasking, and independent decision making.
• Detail oriented.
• Demonstrated ability to establish and maintain effective working relationships with other staff.
• Available to work in shifts of 4-7 hours at a time.
• Available to work up to 14 hours per week.

Program/Unit Description:

The University of Minnesota Archives and Special Collections is made up of distinct collecting units holding rare books, manuscripts, organization records, personal papers, artwork, and artifacts on a diverse range of subjects, including children's literature; social work and welfare; immigration; gay, lesbian, bisexual and transgender studies; African American literature; architecture; performing arts; University of Minnesota history; history of computing; and other topics.

Archives and Special Collections is open to the public. The collections are used by students, faculty, staff, and an international community of scholarly researchers. Hours to staff are: Monday - Tuesday 9:00-5:00, Wednesday-Thursday 9:00-6:00, Friday 9:00-5:00

See https://www.lib.umn.edu/special for more details.

Fixed Pay Rate: $22.50/hour

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).