Executive Assistant

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

The University of North Carolina Wilmington ( UNCW) is one of the 17 constituent institutions of the University of North Carolina ( UNC). The Division of Academic Affairs is the organizational unit at UNCW that houses the academic and administrative units charged with evolving, advancing, and operationalizing the core academic mission of the institution. Academic Affairs achieves this charge through a commitment to the principle of shared governance and collaboration with the other organizational divisions of UNCW: the Division of Business Affairs, the Division of Student Affairs, the Chancellor's Division, and University Advancement. Academic Affairs is the primary division responsible for delivering the teaching, research, and service mission. Through academic policies and practices consistent with sound research, theory, and methods, Academic Affairs provides a wide array of scholarly programs and leadership that embody excellence in teaching, learning, scholarship, and creative work, as well as service to local, regional and global communities consistent with the institution's strategic objectives. As of February 2025, the division comprises five colleges, three major centers, and seven functional areas that support faculty, staff, and students. Academic Affairs represents approximately 75% of the university budget and about 62% of the university workforce. The Office of the Provost is the central administrative office responsible for the coordination and leadership of the division of Academic Affairs. A key functional area within the Office of the Provost is "Operations and Strategy." Led by the Associate Provost for Administration and Resource Management (AP), this unit provides support in areas related to budgeting, strategic planning, tactical operations across functional areas, communications, and other matters that allow the Office of the Provost to function at a high level.

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

The Executive Assistant coordinates day-to-day activities that support the operations and strategy for the Office of Academic Affairs and specifically Administration and Resource Management. This includes providing coordination and support to various AA initiatives within the resource management team, primary administrative support of the Associate Provost of Administration and Resource Management and managing purchasing/travel/etc. processes. This position must be able to maintain positive relationships with campus partners and stakeholders to ensure initiatives continue to progress in a timely manner.

In support of the Office of the Provost, this position coordinates executive level searches, plans and executes events, maintains office supply inventory, and supporting facilities related requests for the suite. This position interacts with a wide variety of academic and campus leaders.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

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PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

At the University of North Carolina at Wilmington ( UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.