Sr. Medical Secretary Admin (Endo) - 40 hours, days

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.

Exemption Status:

Schedule Details:

Scheduled Hours:

Shift:

Hours:

Cost Center:

Union:

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

$3000.00 sign-on bonus!

I. Major Responsibilities:

1. Produces standard correspondence, memos and reports from drafts. Proof reads/edits material for appropriate grammar, spelling and format.
2. Maintains calendars and daily schedules. Schedules appointments and meetings for supervisor. Makes basic travel arrangements.
3. Obtains and provides standard information on behalf of supervisor.
4. Receives phone calls and messages, provides basic information on procedures of the department, refers matters to appropriate person within department.
5. Reviews, checks and processes non routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
6. Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, etc.
7. Assists with special projects. Gathers standard documents, files and records, obtains and transposes statistical or financial data from available sources. Prepares reports using established formats.
8. Sets up and maintains office files and records, ensuring efficient retrieval of information.
9. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.
10. Applications software used: Word processing and spreadsheet.
11. Performs miscellaneous clerical duties, including collating, sorting, faxing, filing, and distributing and retrieving documents and mail. Records and relays phone messages, etc.
12. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.

All responsibilities are essential job functions.

II. Position Qualifications:

License/Certification/Education:

Required:
1. Requires a High School diploma and specialized training to be familiar with office procedures.
Preferred:

Experience/Skills:

Required:
1. 1-2 years of related office/clerical/administrative support experience.
Preferred:

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

III. Physical Demands and Environmental Conditions:

Work is considered sedentary. Position requires work indoors in a normal office environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.