Administrative Assistant Level III

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Summary: This position is to provide support to the Chief of Staff to control ingress/egress for the suite, set up classified and unclassified meetings of all sorts, and meet/greet/escort high-level executive visitors. Work is located at Stafford, VA. On-site

Job Description

• Control ingress/egress through the suite's main entry/exit doorway.
• Meet, greet, and escort a diverse group of executive visitors, e.g. Congressional Staff, Department of Defense, and/or other outside agencies through the suite.
• Compile daily personnel accountability logs.
• Maintain all manpower rosters ensuring that new joins and departures are captured accurately and provide monthly updates to key leadership.
• Maintain all Outlook distribution lists in keeping with current guidance from the Chief of Staff and provide monthly updates to key leadership.
• Assist the JPM CBRN P Resource Manager with the monthly HRDB updates for JPEO HQ.
• Respond to routine and informational correspondence.
• Assemble confidential and sensitive information, when required.
• Make conference room, video teleconference, and teleconference line reservations, and set up conference rooms for meetings which includes establishing video teleconference and ensuring teleconference connectivity.
• Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings.
• Screen visitors and telephone calls.
• Explain office policy and protocol, when necessary.
• Scan, copy, and/or enter information into databases to track and catalog maintenance, training, and asset activities.
• Order, store, and issue supplies.
• Set up and tear down exhibits at various locations, e.g., town halls, and meetings and arrange or assist with space arrangement to accommodate required purposes.
• Identify security risks and implement mitigation as necessary.
• Package and transport assets located in storage spaces or as required for PMs and staff.
• Assist program teams prepare test assets for shipment to test sites and prepare other equipment or items for shipment.
• Attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted.

Qualifications

• Secret Clearance
• Able to use the Microsoft Suite of applications (e.g. Outlook, Word, Excel, Power Point) to create and maintain documents and communications
• Possess communication skills to include written and oral
• Familiar with Ordering, storing, shipping, and issuing supplies
• Familiar with identifying security risks and able to implement mitigation as necessary

*This Position is Contingent Upon Award.

DAWSON is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.