Administrative Assistant: Office of Professional Training (CSPP: Los Angeles)

Alliant International University is a professional practice University committed to excellence in four areas:Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement.The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations.Through its Mission, the University's goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues.Core competencies of the University's training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.

Our Mission:

Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.

Our Vision:

An inclusive world empowered by Alliant alumni.

Position Summary:

The Professional Training Administrative Assistant, under the general direction of the Director of Clinical Training, is the primary go-to person for all areas of professional training in the Clinical PhD and PsyD Programs. This position works closely with two Associate Directors of Clinical Training, and interfaces directly with students, core and adjunct faculty, and clinical supervisors from several community agencies that provide practicum and internship training to CSPP students.

Starting Salary: $50,000

Benefits:Medical/Prescription, Dental, Vision, Health Care & Dependent Care Flexible Spending Accounts, Voluntary Life and AD&D, Voluntary Benefit Plans: Accident, Critical Illness, or Hospital Indemnity Insurance, Legal Plan, Transportation Spending Account, Employee Tuition Waiver.

Minimum Qualifications:

Education: Bachelor's degree from an accredited college or university.

Experience: Two (2) years of experience as an administrative assistant.

Certificates and Licenses: N/A

Skills:

• Proficient in Microsoft Office, especially Word, PowerPoint, Outlook, and Excel.
• The ability to function efficiently in a busy environment.
• The ability to be personable and professional in working with agency supervisors and administrators, students, staff, and faculty.
• Sensitivity to cultural diversity and ability to communicate and interact effectively with people of diverse background.
• Proven ability to work effectively as a team player.
• Highly motivated, focused and results oriented.
• Ability to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality at all times.
• Ability to manage multiple tasks according to required deadlines.
• Maintain composure under high stress conditions.
• High level of accuracy and attention to detail.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Practicum Placement Process -compile list of available positions, solicit student application choices, record accepted offers and send contracts.
• APA Internship Process - collaborate with Associate DCT to obtain hours verification for online internship application (AAPI), record information from Match process, gather evaluations from internship sites.
• Student/Agency Contracts- prepare, distribute, and collect contracts, distribute to faculty liaisons, file competed contracts in students' electronic files.
• Student Evaluations - Extract and process data from Qualtrics surveys for practicum evaluations, forward evaluations to liaisons for review and assignment of grades.
• Supervised professional training experience hours tracking - Utilize Time 2 Track to gather information on student supervised professional experience hours, enter practicum site and supervisor information into Time 2 Track to facilitate supervisor approval of hours.
• Maintain accurate records on Office of Professional Training for faculty and students
• Communication with students - distribute OPT announcements and updates via email to cohorts of PsyD and PhD students.
• Grades - Collaborate with DCT, ADCT, and the Registrar's office to ensure grade changes for practicum and internship credit are submitted in a timely manner.
• Process new agency requests - provide materials to interested agencies and send completed packets to faculty liaison, update the listing when new agencies are approved, and upload information forms to SharePoint.
• Perform other related tasks, duties, and responsibilities as required, assigned, or directed.

Supervisory Responsibility:

Direct Reports: None

Indirect Reports: None

Contact Responsibility:

Internal: Interacts with supervisor to review work plans and/or review of work results. This position interacts with clinical psychology program directors and students on the Alliant International University Los Angeles campus.

External: Practicum and internship training directors

Primary Work Location, Hours & Travel Requirements:

Office Location: Hybrid, two days on campus.

Work Hours: Standard Office Hours

Background Check Requirements:

Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.

Additional Information:

Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law.

Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.

Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources athumanresources@alliant.eduor 858-635-4509.

The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants.This notice is about the collection and use of your personal information.We encourage you to read this notice carefully.

Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.

Alliant International University is a smoke and tobacco free environment.

Company:Alliant International University, Inc.

Country:United States of America

State/Region:California

City: Los Angeles

Postal Code:91803

Job ID:278328