ASST PAYROLL ADMINISTRATOR

BID/JOB ANNOUNCEMENT

Assistant Payroll Administrator, B14

Chicago Department of Water Management

Bureau of Administrative Support

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $73,140.00

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on March 31, 2025.

ESSENTIAL DUTIES

* Supervises and monitors the work of subordinate staff engaged in the preparation, processing, and distribution of departmental payrolls.

* Explains payroll policies and procedures to employees in person, and over the phone, and clarifies discrepancies.

* Serves as liaison with the Controller's Office regarding new or modified timekeeping processes and policies.

* Prepares and generates various timekeeping reports.

* Reviews submitted payroll registers for accuracy, reconcile errors, and make adjustments.

* Reviews and approves third party payroll deductions from employee paychecks (e.g., taxes, pension contributions, union dues, charitable contributions, optional insurance coverage).

* Interprets labor contracts, federal regulations, and municipal ordinances to respond to inquiries regarding salary administration.

* Oversees special check handling for processing stop payment orders (e.g., lost, stolen, forged, mutilated checks)
and submits requests to the Comptroller's Office, Office of Budget and Management, and the Department of Human Resources to facilitate the processing of payrolls.

* Processes back pay for Grievances and Settlements.

* Provides payroll information to departmental management for
the preparation of budgets, monitoring of payroll expenses, and collective bargaining agreement negotiations.

* Responds to employee inquiries regarding lost or stolen paychecks.

Additional duties may be required for this position.

Location: Chicago Department of Water Management

1000 East Ohio

Shift: Monday - Friday

Hours: 8:30 AM - 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE.

MINIMUM QUALIFICATIONS: Three years of progressively responsible timekeeping and payroll administration experience of which one year is in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience.

SELECTION REQUIREMENTS: This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.

Preference will be given to candidates possessing the following:

• Previous supervisory experience related to the responsibilities of this position.
• Previous work experience in a position with timekeeping and payroll administration.
• Proficiency interpreting labor contracts, federal regulations, and municipal ordinances to respond to inquiries regarding salary administration.
• Previous work experience in timekeeping and payroll with a large organization

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

"The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer."

City of Chicago

Brandon Johnson, Mayor