Senior Office Administrator

Organizational Background

The Wildlife Conservation Network is a rapidly growing leader in wildlife conservation, working with over 125 species in more than 84 countries across the world. WCN uses its collaborative, entrepreneurial, innovative, and philanthropically generous approach to wildlife conservation to reverse crises facing threatened species. In support of WCN’s mission to protect endangered species and preserve their natural habitats by supporting entrepreneurial conservationists who pursue innovative strategies for people and wildlife to coexist and thrive, WCN gives entrepreneurial leaders access to donors and a range of resources and tools they need to be successful.

WCN’s dedicated and diverse team values the people and relationships behind conservation as much as the science and strategy to save wildlife. We are looking for a highly adaptable and detail-oriented professional experienced in executive support and office management who can apply their skills, creativity, and professionalism to this highly interactive role. This role will report to the Chief Financial officer, and be full time in office.

Key Responsibilities 

Office Management and Executive Support

• Answer the main phone line and coordinate back up including outgoing special messages and coverage calendars and respond to general inquiries;

• Plan, schedule and facilitate for all-staff meetings as required;

• Maintain physical and virtual office efficiency by planning and implementing office systems, layouts, storage management, and equipment/services procurement to ensure they support staff productivity; 

• Greet and host incoming visitors when in the office. Display WCN values in all interactions;

• Manage relationships with relevant office vendors and service providers;

• Provide high-level administrative and operational support to staff and conservationists in order to deliver WCN’s mission; 

• Maintain a pleasant and supportive work environment, including purchasing office supplies, computers, and other office technology;

• Serve as primary liaison and administrative manager to the Executive Leadership team  and the Board of Directors;

Cross Team Support

• Receive and log mail, including UPS/Fedex, and endorse all checks.  File important paperwork virtually in shared drives and coordinate with the appropriate staff for signatures and approvals;

• Coordinate monthly credit card expense reconciliations and facilitate the collection of receipts and supporting documents;

• Coordinate and assist with travel related bookings and travel expense reporting;

• Deposit checks, manage petty cash and assist in financial reconciliation;

• Liaise with Events team to provide administrative and financial management support for donor-related events budgeting and expense tracking

Relevant Experience and Skills

• US Citizen or Green card holder;

• Fluency in English;

• A minimum of 5 years of experience in Office Management;

• Highly organized, with a strong attention to detail;

• Experience using cloud-based collaborative software including Google Drive, e-mail, etc.;

• Good verbal and written communication skills;

• Experience with Adobe DC and Docusign preferred; 

• Experience with the Google Workspace preferred;

• Ability to operate in and enjoy a collaborative, team-oriented culture;

• Strong natural alignment with WCN’s Core Values.

WCN’s Non-Discrimination Policy: WCN is committed to the principles of being an equal opportunity employer (EOE). WCN’s organizational policies, practices, programs, activities and decisions regarding employment are not based on a person’s race, color, sex, age, sexual orientation, gender identity, religion, national origin, disability, veteran status, parental status, housing status, or other protected status, in accordance with applicable law.  Black, Indigenous, people of color, women, individuals identifying with the LGBTQIA+ community, or members of other underrepresented groups in the conservation sector are strongly encouraged to apply.

Compensation and benefits:

The salary range is $80,000 - $95,000 annually, based on qualifications and experience. In addition, benefits include: medical, dental, vision insurance contributions, chiropractic/acupuncture, basic life insurance, AD&D, Health FSA and Dependent care (pre-tax payroll dollars), a retirement plan where WCN matches 100% of employee’s contribution up to 6% of employee’s salary, 11 paid holidays with 1 paid floating holiday, 15 days of paid vacation in the first year (+1 day per year worked), paid sick leave, and an employee discount program.