Administrative Assistant - Hybrid

Work arrangements: Hybrid - 3 Days a week

Summary

Provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Primary Duties and Responsibilities

• Organizes and schedules meetings and appointments with Outlook Calendar.

• Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.

• Assists in preparing and updating reports, dashboards, etc.

• Point of contact for technology access/services, often functions as PC/LAN contact.

• Maintains all department supplies; anticipates needs and orders.

• Arranges travel as needed.

• Prepares and monitors invoices, submits and reconciles expense reports.

• Takes minutes of meetings as needed.

• Resource to department on office and administrative functions.

• Works on projects as requested.

• Other department specific duties as assigned.

• Handles sensitive information in a confidential manner.

Qualifications

• Three or more years of administrative or assistance experience.

• High school diploma or equivalent; college coursework preferred.

• Proficient in MS Office at intermediate levels including Outlook Calendar.

• Proficient in general technology.

• Strong organizational and planning skills.

• Excellent written and verbal communication skills.

• Attention to detail and problem solving.

• Strong time management skills and ability to multi-task and prioritize work.

Pay Range - End:

We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.

Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!

Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

We're excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and our commitment to a culture of belonging.

• Flexible work schedules
• Concierge service
• Comprehensive benefits
• Employee resource groups