Events Coordinator (Phoenix, AZ)

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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• Directs the work of contract personnel including ushers, security guards,
  caterers and decorators, and functionally supervises all event support
  staff including setup crews
• Explains policies and procedures for use of Phoenix Bioscience Core campus to
  clients and the general public
• Advises clients and the public on setup options and types of materials needed
  to achieve desired results
• Calculates and provides clients all estimates of potential costs incurred in
  completing an event
• Resolves problems or complaints from clients in accordance with established
  policies and procedures
• Prepares checklists of lessee requirements for distribution to proper staff
  offices, such as accounting and booking
• Inputs, retrieves, and updates event setup information and produces event
  reports through a computerized event management system
• Finalizes lessee requirements including table arrangements and number and
  nature of support personnel needed, such as ushers, security guards, caterers,
  and decorators
• Ensures that setup of chairs, tables, stages, decorations or other equipment
  is in accordance with lease requirements and with safety standards and fire and
  health codes
• Makes or arranges for last minute adjustments in room or equipment setup at
  the request of lessee
• Opens and secures facilities before and after events
• Writes event reports noting attendance, times, and significant problems
• Performs duties associated with final settlement of non-ticketed events, such
  as tabulating charges and preparing final invoices

Physical
and Environmental Requirements

• Ability to lift
  up to 20lbs

Knowledge,
Skills and Abilities:

• Excellent
  Communication skills
• Excellent
  Organizational skills
• Ability to
  multitask

• Bachelor's
  degree or equivalent advanced learning attained through experience
  required.
• 1 year of
  relevant work experience required.
• Ability to drive according to the University Fleet Safety Policy.

• Two years of experience in coordinating a variety of events and activities at a convention center, theater, hotel, or other large public use facility.
• Experience with Microsoft Office Suite (Word, Excel, MS Teams, Outlook and PowerPoint).