P-Card Administrator

Act as the main administrator of the P-Card Program and handle all duties and assignments associated with that responsibility. Additionally, the position will provide administrative assistance to the Deputy Director of Procurement and Right to Know Administrator.

P-Card Administrator
Responsible for the overall administration of the P-Card program.

• Issues P-Cards (with proper authorization), establishes and changes cardholder profiles and maintains a file of all cardholder agreements and information.
• Reviews monthly statements and all supporting documentation to ensure all purchases are valid and legitimate County business transactions in compliance with the P-Card policies and procedures. Creates ad-hoc reports on spend and utilization as required.
• Reports any discrepancies or issued with the program or cardholders to the Deputy Director of Procurement.
• Responsible for coordinating and delivering P-Card training.
• Implements policy changes as needed and communicates changes to cardholders, designated approvers and department directors.
• Responsible for facilitating the month-end reconciliation process within the Infor system.
• Serves as liaison on all P-Card related matters with Office of Finance (MCC Codes, lost or compromised P-Cards, transaction thresholds, dispute resolution, etc.)
• Performs other tasks as required.

• Support the County Right to Know Administrator by sending formal letters and notifications to requesters for information, as well as assist the RTK Administrator with compiling information.
• Interact with Procurement Specialists to gather pertinent information and provide a monthly overview of the Office of Procurement activities.
• Develop and maintain Excel spreadsheets and provide ongoing statistical data, and present the information to the organization in user-friendly models such as graphs, charts and reports.
• As directed by the Deputy Director of Procurement, support the Office of Procurement with other duties as needed. The omission of specific statements of the duties does not exclude them from the position if the work is similar, related, or a logical assignment for this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Accurate and detailed oriented.
* Well organized with the ability to meet deadlines.
* Computer literate; excellent data entry skills.
* Work effectively in a fast paced environment both independently and as part of a team.
* Good inter-personal, oral and written communication skills.
* Pleasant and professional demeanor.
* Associate Degree in Public Administration, Business Administration or related field and three (3) years of P-Card Program Administration or Bookkeeping experience required, or
* Any appropriate combination of relevant education and/or work experience with a concentration in work with being responsible for a P-Card Program will be considered.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.