Financial Assistant (FINANCIAL ANL 2 CX)

Under general supervision, serve as the financial analyst, personnel coordinator to the Finance Manager, CAO and Department Chair for Computer Science. Conduct financial analysis, effort reporting and participate in the financial planning for a wide variety of funding sources. Submit finance transactions, gather, manage and analyze financial data from a variety of revenue streams, including state general funds, state and federal grants, private grants, gifts, and other funding sources. Monitor and maintain departmental level GL and project funds associated with the annual operating budget and assist in long-range financial planning. Serves as Department compliance expert for university policy and procedure related to all department financial business processes including purchasing. Will serve as a resource and trainer for business office staff on financial procedures and policy. Under the direction of the project managers will serve as back-up with pre- and post- award processes, budget preparation, analysis, and forecasting when needed. Manage personnel hiring for graduate student and undergrad appointments. This position works with the CAO and Finance Manager reporting directly on projects, providing advice and works closely with the Dean's Office, Office of Research Business Contracts, Accounting and Financial Services, sponsoring agencies, and other external parties (subcontractors, consultants, etc.) to facilitate the timely submission of proposals to expedite the transfer of awards. Serves on campus and college wide committees associated with financial management matters.

Apply By Date: March 18, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelors degree in related area and/or equivalent experience/training.
• Intermediate level experience working with excel spreadsheets including use of formulas, managing data, using filters and creating pivot tables, including troubleshooting skills in the areas of financial calculations and systems issues and the ability to analyze financial data drawing meaningful conclusions.
• Experience processing either payroll, human resources, purchasing and/or finance transactions.
• Ability to effectively and professionally communicate verbally and in writing to establish and maintain good rapport with staff, faculty, co-workers, and vendors providing excellent customer service with responsiveness and support.
• Problem-solving skills and ability to develop and implement proactive procedures to prevent future challenges.
• Working knowledge and experience in budget preparation, analysis, and forecasting with the ability to control complex budgets and recognize potential problems.
• Must have strong organizational skills with changing priorities and demanding workload and to use independent judgment to make logical decisions.
• Ability to learn UCD and department accounting, human resource and purchasing systems, policies and follow guidelines.

Preferred Qualifications

• Experience using UC Davis campus systems or equivalent (KFS, FIS Decision Support, AggieEnterprise, AggieExpense, AggieService, UCPath).
• Experience administering multiple fund sources with restrictions
• Familiarity with standard concepts, practices and procedures within UC and G.A.A.P (Generally Accepted Accounting Principles).
• Analytical skills to coordinate complex projects collaborating with key stakeholders.
• Knowledge of University contract, agreement, and MOU policies and procedures.

Key Responsibilities

• 60% - Fiscal Management and Financial Analysis
• 30% - Payroll/Personnel Reconciliation
• 5% - Department Contracts
• 5% - Cash Collections/Gift Management

Department Overview

The Department of Computer Science is a large complex research unit, one of eight academic departments in the College of Engineering, and provides instruction and research within specialty areas of engineering. The Department has 43 faculty, 9 emeriti, 3 adjunct professors, 3 technical IT Support staff, and 14 administrative staff. The Graduate Group of Computer Science administers three graduate programs: B.S.-to-M.S, M.S. and Ph.D. with approximately 500+ graduate students and supports nearly 100 graduate group faculty. Faculty in the Graduate Group of Computer Science have primary appointments in multiple disciplines including Engineering, School of Medicine, Graduate School of Management, Molecular and Cellular Biology, Physics, Math, Sociology, to name a few.. The Undergraduate program has over 1300 students within 2 programs (CS and CSE). The Graduate Group receives funding in excess of $4M, the Department Operational budget is in excess of $3M, and the faculty expenditures averages ~$6M. Computer Science has a large undergraduate student service component. CS teaches over 13,000 students per year (over 54,000 SCH) with students from various programs across campus.

POSITION INFORMATION

• Salary or Pay Range: $29.69 - $52.20/hour
• Salary Frequency: Bi-Weekly
• Salary Grade: 159
• UC Job Title: FINANCIAL ANL 2 CX
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): In Office: 3 Days/week Remote: Up to 2 days/week unless there is a required In-Person meeting. Will require In Office initially for training and meeting team members.
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work with frequent interruptions. Work flexible schedule. Work occasional overtime to meet workload deadlines or operation needs. Limited vacation during busy periods, such as fiscal closing and during grant/project deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks