Coordinator, Latin America and Caribbean

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts; Washington, DC; Phoenix, Arizona; and Beijing, we organize our work around six goals: low-carbon, climate-resilient communities and regions;efficient and equitable tax systems;reduced poverty and spatial inequality;fiscally healthy communities and regions;sustainably managed land and water resources;and functional land markets and reduced informality.

We are looking for a Program Coordinator to support our Latin America and the Caribbean team housed in our Programs division. You support several areas of programmatic activity ranging from training programs to a research portfolio, including networking and information dissemination with a strong administrative focus.

The team is based in Cambridge, MA, but our work and our extensive network is in Latin America. This is a full-time position at 37.5 hours/week in Cambridge, MA and reports to the Senior Program Manager. This is a hybrid position with approximately two days in the office. There would be minimal travel for this position.

Procurement, Budget, and Finance Work

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  Obtain necessary contract information for procurement. Correspond with researchers and universities to explain Lincoln contract requirements. Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverables' status.

  
  

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  Assist with payment processing for contract deliverables.

  
  

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  Produce budget estimates for events.

  
  

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  Obtain budget reports for specific projects upon request.

  
  

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  Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.

  
  

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  Resolve missing or inaccurate entries and monitor the finance system to ensure that vendors receive payments in a timely manner.

  
  

Program Specific Work

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  Monitor and maintain team's program materials on the internal network (SharePoint.)

  
  

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  Collaborate with cross-department staff to coordinate internal events (e.g., lectures, gatherings, or other presentations.)

  
  

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  Schedule meetings with internal and external partners.

  
  

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  Make space reservations for both in-office meetings and/or virtual (e.g., Zoom, Teams.)

  
  

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  Determine team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations.

  
  

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  Copy-edit and format working papers and other materials.

  
  

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  Work with program staff on outreach, external engagement, and marketing

  
  

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  Assist with research and data collection projects, as requested.

  
  

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  Process Requests for Proposals and fellowship applications.

  
  

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  Follow and comply with team procedures, practices, and processes seeking to improve or establish additional as needed.

  
  

Event Specific Work

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  Work with internal and external partners to ensure event-related tasks stay on track.

  
  

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  Gather participant and faculty contact information, assist with requests for event-related deliverables.

  
  

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  Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.

  
  

Website Specific Work

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  Work with team to update and monitor website content.

  
  

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  Assist in collecting materials (articles, graphics, images, etc.) for web-based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.

  
  

Other duties as required or assigned.

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  2-5 years of relevant experience, an undergraduate degree in a related field could serve as a portion of the applicable experience.

  
  

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  Fluent in Spanish and English.

  
  

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  Strong writing and editing skills in both English and Spanish.

  
  

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  High degree of organization and attention to detail.

  
  

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  Capable of handling multiple projects simultaneously.

  
  

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  Strong interpersonal communication skills.

  
  

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  Ability to work independently and with others.

  
  

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  Demonstrated ability to meet deadlines.

  
  

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  Self-sufficient yet team focused.

  
  

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  Demonstrated initiative and ability to adapt in a dynamic environment.

  
  

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  Proficiency in M.S. Word, Excel, PowerPoint, Outlook, online event platforms (Zoom) with Salesforce/Pardot and/or Canva preferred.

  
  

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  Proficiency with Portuguese.

  
  

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts, Washington, DC, Phoenix, and Beijing, we organize our work in seven major areas: Planning and Urban Form, Valuation and Taxation, International and Institute-Wide Initiatives, Latin America and the Caribbean, People's Republic of China, The Babbitt Center for Land and Water Policy, and the Center for Community Investment.

The salary market range for this role is posted above and dependent on level of education and years of experience. We value internal and external equity and encourage those who may be missing qualifications to submit their materials still.

Include but are not limited to (a) 3x employer contribution towards retirement matching your employee contribution up to 15%, (b) health insurance, (c) dental insurance, (d) vision insurance, (e) 100% reimbursement of the health care deductible through a health reimbursement account, (f) short-term disability coverage, (g) long term disability coverage, (h) paid parental leave, (i) voluntary insurances such as accident insurance, (j) health care flexible spending, (k) dependent care flexible spending, (l) paid time off for holidays, vacation, personal, sick, bereavement, and jury duty, (m) office closure between December 24 - Jan 1 each calendar year, (n) flexible schedule and option for a compressed 4 day workweek, (o) tuition and staff development reimbursement, (p) pet insurance, and (q) Employee Assistance Program.

Please submit a cover letter and resume. The cover letter should succinctly describe your interest in joining the team; why you are qualified; and what relevant expertise and experience you offer.

Cooperation and Teamwork, Forthright Feedback, Initiative, Acceptance of Responsibility, Multicultural Sensitivity

The Lincoln Institute of Land Policy is dedicated to creating an inclusive work environment and is proud to be an equal opportunity employer. Individuals seeking employment at the Lincoln Institute of Land Policy are considered without regards to race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, or any other characteristic protected by law.

Lincoln Institute of Land Policy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Lincoln Institute of Land Policy is a Non-Smoking organization. Smoking and the use of tobacco products are prohibited at all times and on all property owned, leased, or under the control of Lincoln Institute of Land Policy at all times, including, but not limited to indoor and outdoor grounds, walkways and sidewalks, parking lots, company vehicles, and private vehicles parked on Lincoln Institute of Land Policy property.