Legal Assistant

Requisition ID: 33431

At Terumo Blood and Cell Technologies, our 7,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world. For Terumo, for Everyone, Everywhere.

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient's life every second of every day and are committed to continuing to increase the number of patients we serve. Advancing healthcare with heart.

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference. Join us and help shape wherever we go next. You create your future and ours.

Legal Assistant

JOB SUMMARY

Under minimal supervision, the Legal Asssitant will perform a wide range of administrative and operational support activities to aid the North America Legal and Compliance Team. This role requires regular on-site presence from Monday through Thursday, as well as most Fridays.

ESSENTIAL DUTIES

Administrative and Operational Support of North America Legal and Compliance Team:

• Draft correspondence and edit content; prepare presentation materials using MS PowerPoint.
• Coordinate travel arrangements for attorneys and staff, ensuring all logistics are efficiently managed.
• Manage expenses for leaders, maintaining accurate records and submitting timely reports.
• Order catering for meetings and events, and assisting with setting up audio-visual equipment.
• Identify process improvements; assist in planning and implementing new procedures.
• Track key deliverables across the team; follow up on unresolved items.
• Exercise discretion with confidential matters; coordinate logistics for department meetings.
• Oversee onboarding of vendors/law firms; process invoices accordingly.
• Manage incoming mail distribution; order office supplies as needed.
• Assist with onboarding new NA Legal and Compliance team members.
• Organize, file, and retrieve legal documents and case files efficiently.
• Order and maintain an inventory of office equipment and supplies to ensure smooth operations.
• Assist in managing calendars, including scheduling meetings, court dates, and client appointments.
• Draft and proofread emails, letters, and other communications as needed.
• Serve as in office point of contact to ensure effective communication and coordination.

Contract Life Cycle Management:

• Manage intake of requests for legal reviews of contracts and other inquiries, ensuring all necessary information is collected.
• Ensure accurate entry and maintenance of contracts in our management system.
• Prepare basic template-based agreements like NDAs.
• Track contract lifecycles for compliance; facilitate communication among stakeholders.
• Distribute executed agreements to requestors and relevant departments.

Corporate Housekeeping:

• Supporting routine corporate housekeeping matters relating to the company's North America legal entities, including preparation and filing of annual reports, assisting with organizing board meetings and other tasks as may be requested.
• Preparing visa application letters and second passport letters upon request.
• Liaising with other functions for data collection and reporting.

OTHER DUTIES AND RESPONSIBILITIES

• Perform general reception duties occasionally, including receiving incoming calls and greeting visitors to the department or area.
• Participate in or manage the preparation and completion of special projects as needed.

MINIMUM QUALIFICATION REQUIREMENTS

Education

Bachelor's degree, or equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

Experience

Minimum 5 years experience in a law firm or in a company supporting an in-house legal team.

Skills

• Broad-based understanding and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with operational systems and data languages such as Power BI, SAP, or similar tools would be beneficial.
• Ability to effectively manage complexity.
• Demonstrated ability to communicate effectively both verbally and in writing in English.
• Excellent interpersonal skills that foster a service/team-oriented environment.
• Proven ability to maintain confidentiality, demonstrating diplomacy, tact, flexibility, and a positive approach.
• Demonstrated problem-solving skills with creativity in finding solutions to new issues and exploring alternatives.
• Understanding of legal terminology and documentation
• Excellent organizational and multitasking abilities
• Attention to detail and accuracy in handling sensitive information
• Strong research skills and familiarity with legal databases

-Or-

An equivalent competency level acquired through a variation of these qualifications may be considered.

Certificates, Licenses, Registrations

Notery preferred, not required.

PHYSICAL REQUIREMENTS

Typical Office Environment requirements include: reading, speaking, hearing, close vision, traverse, bending, sitting, and occasional lifting up to 20 pounds.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Additional Physical Requirements

Regularly scheduled working hours and in office presenence at the Lakewood, CO headquarters 4+ days a week.

Target Pay Range:$30.00to$38.00- Hourly pay rateto be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data

Target Bonus on Base:7.0%

At Terumo Blood and Cell Technologies, we provide competitive total reward offerings that consist of compensation, benefits, recognition, along with a wealth of other well-being, work-life and recognition programs which support in unlocking the potential for you and your family.Included in our expansive list of benefits offerings are multiple group medical, dental and vision plans, a robust wellness program, life insurance and disability coverages, also a variety of voluntary programs such as group accident, hospital indemnity, critical illness, pet insurance and much more.To help you save for retirement, we offer a 401(k) plan with a matching contribution and for work-life balance we have vacation and sick time programs for associates.For us, it's about protecting the personal welfare of our associates and their families, helping to achieve personal goals and offering those extra touches for convenience, security and overall peace of mind.

• Terumo Blood and Cell Technologies is part of Terumo Group, founded in 1921 and headquartered in Tokyo, Japan.
• In 2019, Terumo Blood and Cell Technologies reached $1 billion in revenue.
• We employ nearly 7,000 associates globally, with global headquarters in Lakewood, CO, U.S., and regional headquarters in Brussels, Buenos Aires, Singapore and Tokyo.
• We manufacture devices, disposable sets and solutions at our facilities in Belgium, India, Japan, Northern Ireland, the U.S. and Vietnam. Our global presence enables us to serve customers in more than 130 countries.
• Our core values help set our direction, guide our actions and keep us true to our corporate mission of contributing to society through healthcare.
  
  
  
  • Respect - Appreciative of others
  • Integrity - Guided by our mission
  • Care - Empathetic to patients
  • Quality - Committed to excellence
  • Creativity - Striving for innovation
  
  
  
  
• We contribute to the Leukemia and Lymphoma Society (LLS), raising $1.3 million USD since 2007.

We are proud to be an Equal Opportunity Affirmative Action Employer. All applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, gender identity or expression, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service.

Terumo Blood and Cell Technologies is committed to providing a safe, healthy and secure working environment.Our Colorado campus locations are tobacco-free workplaces,and we maintain a drug-free workplace and perform pre-employment substance abuse testing and detailed background verification.