New

Recruiting Coordinator, Executive and M&A

Figma
parental leave, remote work
United States, California, San Francisco
116 New Montgomery Street (Show on map)
Mar 01, 2025
Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, design and build better products - from start to finish. Whether it's consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone-comemake with us! We're looking for a Recruiting Coordinator focused on Executive and M&A to join our Talent Enablement team. This individual will play a pivotal role in supporting our recruiting team with executive and M&A scheduling, ensuring interviews run smoothly and efficiently. The ideal candidate for this role is able to manageschedules, communications, and partnerships with ease. This role is critical in elevating our candidate experience for our most senior roles. You'll work closely with recruiters, leaders, and executive assistants from different departments to make sure candidates have a positive and smooth experience with Figma. This is a full time role held from our San Francisco hub. What you'll do at Figma: Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process. Coordinate a high volume of complex scheduling requests including phone screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process. Maintain high level of discretion in handling critical executive-level hiring, ensuring confidentiality of candidates and internal partners throughout the process Partner with EAs to create harmonious candidate/interviewer experience Provide clear communication and updates to ensure that interview participants are on-time and well prepared. Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement. Use our applicant tracking system to organize information and reinforce relevant recruiting processes across the team. Use our interview scheduling tool to schedule and handle interviews. Be responsible for candidate travel arrangements and handle expense reimbursements. Handle logistics for on-site hub interviews including booking conference rooms, greeting/walking out and providing a tour for candidates. Identify bottlenecks in the candidate or interview process, suggest improvements, and creates plans for process improvements Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency. We'd love to hear from you if you have: Must be able to work from our San Francisco Hub At least 1 year of recruiting coordination experience or equivalent experience Excellent written and verbal communication Being passionate about providing an outstanding candidate experience Excellent organizational skills and attention to detail Creative, proactive problem solving capabilities Proven track record to prioritize tasks A great teammate mentality - you're willing to adjust and help where needed While not required, it's an added plus if you also have: Experience with Greenhouse ATS, Google Suite, Slack and Asana At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure If based in Figma's San Francisco or New York hub offices, this role has the hourly base pay range stated below. Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information. Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma's compensation and benefits are subject to change and may be modified in the future. You may view our Pay Transparency Policy by clicking on the corresponding link. Hourly Base Pay Range (SF/NY Hub): $39.90 — $58.20 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Examples of accommodations include but are not limited to: Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma's Privacy Policy.