Financial Coordinator

The Department of English welcomes applications for Financial Coordinator.

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Support the Department Chairperson, manage and disperse English Department accounts/finances, advise the department chair on financial issues, manage individual faculty departmental/internal/external accounts, coordinate various accounts with university offices and the Foundation.

Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

One year of office coordination, secretarial support, or other related experience.

Bachelor's degree.

Experience in an academic office; supervisory experience. Experience with University systems.

N/A

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Monitor, record and update all department budgets, including but not limited to supplies and expenses, student worker wages, grants and awards, research incentives, and Ball State University Foundation accounts. Process all purchases and reimbursements for department and faculty expenditures.

Process and maintain all travel requests for the faculty, staff, graduate assistants, graduate and undergraduate students; make arrangements for University Motor Pool Vehicles; monitor and process reimbursements; track department travel budget, etc.

Research, compile, and contribute data to various reports including personnel records, annual and unit reports, etc.

Manage the use of departmental credit card, upload credit card statements and receipts, manage department and individual faculty payments.

In tandem with departmental operations coordinator and schedule specialist, process annual load and wage confirmations through university FLAC system and process non-standard stipend and wage payments through EPAFs.

Maintain, inventory and order all office supplies and departmental equipment. Serve as liaison for department with Facilities Planning and Management and Custodial Services for needed building requests and area repairs.

Prepare and generate office financial reports and correspondence, produce mid-year and end-of-year financial reports, generate other financial reports as requested.

Maintain regular and predictable attendance.

Perform other related duties as assigned.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.