Merchandising Team Coordinator

We are hiring for a Merchandising Team Coordinator, who is part of the team responsible for the tracking, billing and collecting of retail product agreements, contracts, and promotional invoices, payments and receivables for the Merchandising team serving over 400 convenience stores located throughout New England, New York, Virginia and Texas.

This position will work with the Merchandising department, along with our vendor partners and other internal teams to ensure comprehensive and accurate billing and reconciliation of our contractual agreements.

For over 90 years Global Partners LP has been delivering the energy our communities need to grow, move, and thrive. From Alltown Fresh, with its innovative chef-led creations and guest-focused retail experience, to our vast network of over 50 liquid energy terminals across the eastern seaboard and beyond, Global Partner's integrated network of businesses delivers value day-in and day-out to our guests and customers across the US. At Global Partners we embrace the future, investing in the energy transition with initiatives likeGlobalGLOand supporting the communities in which we operate with our charitable work.

We're excited for the next 90 years at Global Partners and what innovative new ideas we can bring to our guests and customers in the future. We're looking for passionate people with great ideas to contribute to our company's future. If you're motivated by what's next, Global Partners can provide you the opportunities to push your career to the next level.

The Types of "Energy" You Bring

• Regularly required to influence cross-functional teams.
• Mature, professional attitude, accustomed to client service environments.

"Gauges" of Responsibility

Vendor Portal Support

• Support internal team with Retail Vendor management including setup of new vendors to work with Merchandising, Accounting, Marketing and other internal teams

• Onboarding vendor and supplying training to all vendors to utilize retail portal for promotion entry and billing

• Retail Portal management - keeping user access current, updating vendors, adding new vendors, deleting discontinued vendors

Promotion Support

• Assists in Retail Portal promotion information and submission of details for both the CMM team and vendor community

• Assists with the tracking and documentation of all promotional requirements

• Manages promotional calendar and sends updates/reminders

Payment Reconciliation

• Tracking reconciliation of rebates and all vendor funding vs payments received, working with accounting as needed
• Create and maintain and distribute aging report of overdue invoices internally to leadership, Category Managers and externally to vendors

• Follow up on overdue payments with vendors, get commitment for payment, escalate as needed

Other

• Document and share process and technical improvements, help define steps for improvements, QC and supply feedback
• Provide support for the varied requirements for the CMM team Merchandise Planning & Analytics
• General team support such as planning and attending meetings, organizing team events and activities.
• Familiarity with BI tools such as Tableau and PowerBI
• Ability to use MS Office applications such as Word, Excel, PowerPoint & Teams
• Strong written and verbal communication skills
• Self-motivated and able to function well in an ambiguous environment where functional direction at time may be undetermined

"Fuel" forYou

• Coins!We offer competitive salaries and opportunities for growth. We mean it! We have an amazing Talent Development Team who create trainings for growth and job development.
• Health + Wellness- Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
• The Road Ahead- We offer 401k and a match component!
• Professional Development- We provide tuition reimbursement; this benefit is offered after 6 months of service.
• Give Back!We believe in community support. We know everyone gives in their own way, that's why we offer paid volunteer time-off to you to help an organization of your choice.

The GPS of our Interview Process

• First thing first, if you're interested in the role, please apply.
• A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter willcontact you.
• We conduct "in-person" (ZOOM) interviews and provide additional interview information or other items needed at that time.

Qualifications

• 5 + years of previous work experience
• Advanced Excel Skills, MS Word, & Outlook
• Proficient using Tableau to pull reports
• Ability to effectively communicate, including written and oral, and develop effective working relationships across multiple levels of the organization
• Mature, professional attitude, accustomed to client service environments
• Ability to communicate and cultivate effective working relationships across multiple levels of an organization

We value passion and potential. If you are enthusiastic about a position and think you can make a meaningful impact, we encourage you to apply even if you don't check every box. We embrace different perspectives, backgrounds and experiences.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.

*Disclaimer: At Global Partners, we don't use lie detector tests for any employment decisions. We follow all the rules and regulations, so we need to let you know: In Massachusetts, it's illegal to require or administer a lie detector test as a condition of employment of continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.