Commercial Construction Assistant Project Manager

The Administrative Assistant provides essential support to the "Get Work"
side of the business, helping ensure smooth and efficient operations across
business development, marketing, and preconstruction functions. This role is
responsible for a variety of administrative tasks that contribute to
maintaining organized systems, facilitating client engagement, and supporting
internal teams in pursuit efforts. The ideal candidate is detail-oriented,
proactive, and comfortable working in a fast-paced, team-oriented environment.

Essential Duties & Responsibilities

• Maintain licenses and registrations across procurement sites,
  including proactively managing renewals and ensuring compliance
• Input and manage data in the Client Relationship
  Management (CRM) system, Dynamics, and generate reports as needed
• Provide support to the Client Care program in
  partnership with internal team members and a third-party vendor, including
  tracking and reporting on engagement metrics
• Create and maintain a standardized file structure within SharePoint
  for all new pursuits and projects, ensuring consistent documentation
• Request bid bonds and insurance documentation required
  for project pursuits, following detailed standard operating procedures
• Collaborate with internal and
  external key stakeholders - including trade partners, clients, and vendors,
  to coordinate logistics for onsite and offsite events
• Coordinate University of Maryland (UMD) tailgate events including
  catering and supply purchasing
• Oversee the distribution and tracking of company
  sports tickets
• Organize and manage travel arrangements, including flights,
  accommodations, ground transportation, and site logistics
• Serve as a backup for the receptionist, executive assistant, and assist
  with other office-related tasks as needed
• Ensure all
  interactions and communications reflect a professional image of the company
• Handle special
  projects and tasks as assigned to support various initiatives and goals
• Maintain
  confidentiality and handle sensitive information with a high degree of
  integrity and discretion

Knowledge, Experience, and Special Skills Required

• One (1) to three (3) years in an administrative assistant or
  administrative support role.
• High school diploma or equivalent; associate or bachelor's degree in
  business administration or a related field is a plus.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);
  experience with Procore and Bluebeam is a plus.
• Strong attention to detail and ability to multitask.

Job Demands

May be exposed to heavy machinery/equipment, hazardous chemicals and
extreme weather conditions. A minimum of 40 hours per week is required. Works hours will vary depending on project
specifications, and may involve overtime, weekends and night work.

The above statements are intended to describe the general nature and
level of the work required. There are
not exhaustive lists of all duties and responsibilities, knowledge, skills,
abilities, physical job demands and working conditions associated with the
job. Successful candidates will seek
additional duties to master.

Coakley & Williams Construction is an Equal Opportunity and
Affirmative Action Employer committed to diversity and inclusion in the
workplace. All qualified applicants will receive consideration for employment
without regard to sex, race, color, age, national origin, religion, physical
and mental disability, genetic information, marital status, sexual orientation,
gender identity/assignment, citizenship, pregnancy or maternity, protected
veterans' status, or any other status prohibited by applicable national,
federal, state, or local law. Coakley & Williams promote a drug-free
workplace.