Meeting & Event Partner

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At Exact Sciences, we're helpingchange how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you're working to help others.

Position Overview

The Meeting and Event Partner (known internally as Commercial Services Meeting and Event Partner) will provide operational and administrative support for Exact Sciences' business operations team through the coordination of a variety of events; including, but not limited to, sales meetings, customer events, advisory boards, sales training, and broad support of commercial operations.

This position will have responsibility for the negotiation of hotel and vendor contracts, make travel arrangements, training event support, and broad commercial operations support. The Commercial Services Meeting and Event Partner will work across multiple departments; including, but not limited to, marketing and sales, training, corporate communications, medical affairs, and any other department involved in the planning and attendance of the exhibits, meetings, and events.

Essential Duties

Include, but are not limited to, the following:

• Coordinate and execute logistics in support of meetings and/or events.
• Coordinate with internal stakeholders, including, but not limited to, sales leadership, marketing, compliance, cross-functional teams, and external vendors, to oversee the logistics and coordination of effective large-scale meetings.
• Proactively research and maintain a current database of possible meetings, events, trade shows, and other relevant industry gatherings.
• Develop and maintain metrics and processes to ensure successful event execution.
• Conduct pre- and post-event evaluation.
• Manage invoices related to the marketing department for meetings, congresses, ad boards, and other events and sponsorships; including, but not limited to, approvals, coding, ensure payment in a timely manner, follow up, and filing.
• Keep a track sheet of budgets, costs, and invoices that are paid and to be paid related to congresses, meetings, ad boards, and other events.
• Coordinate completion and administration of vendor, consulting, health care provider (HCP), confidentiality, sponsorship, and other agreements with the legal department; including, but not limited to, submit contract requests in HCP contracts site, distribution, follow up, and physical and electronic filing.
• Apply strong organizational skills.
• Apply excellent problem-solving abilities.
• Apply excellent interpersonal skills.
• Ability to interact with all levels of the organization and customers and build consensus among individuals and teams.
• Apply initiative and good judgment to make independent decisions.
• Apply excellent teamwork skills; ability to integrate successfully on multiple cross-functional teams.
• Apply strong verbal and written communication skills.
• Ability to work independently.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Maintain regular and reliable attendance.
• Ability to work designated schedule.
• Ability to work nights and/or weekends, as needed.
• Ability to lift up to 25 pounds for approximately 25% of a typical working day.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel between Madison locations.
• Ability to travel 30% of working time away from work location, may include overnight/weekend travel.

Minimum Qualifications

• Bachelor's Degree in Hospitality, Business, Marketing Communications, or related field as outlined in the essential duties.
• 3+ years of experience working in a sales, commercial support, corporate, or organizational environment.
• 3+ years of experience working in event planning.
• Demonstrated understanding of the hotel industry and exhibit industry.
• Demonstrated ability to manage medical, healthcare, and pharmaceutical exhibits, meetings, and events.
• Advanced in Microsoft Office programs Word, Excel, and PowerPoint.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.
• Authorization to work in the United States without sponsorship.

Preferred Qualifications

• Experience in the support of advisory board and speaker training planning with an understanding of compliance and contract requirements.
• Possession of an active CMP Certification.

Salary Range:

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law. Any applicant or employee may request to view applicable portions of the company's affirmative action program.

To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.