Office Coordinator

POSITION SUMMARY:

New Honor Society is looking for an Office Coordinator who has a proven ability to work in a fast-paced, results-oriented environment. We prefer this individual to have strong organization skills and the ability to prioritize multiple tasks. The ideal candidate will take initiative, follow-through on requests until completion, utilize a keen attention to detail and foster in creating an exceptional employee experience.

RESPONSIBILITIES:

You'll perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings and events, ordering and stocking office supplies, food, and beverages, editing and reformatting documents and correspondence; preparing expense reports, purchase orders, and invoice tracking; onboarding new hires; department or equipment moves; and providing support to a large team of people with a variety of management styles and team communication.

Additional responsibilities include acting as the mediator between the agency and building management for repairs, maintenance, and building access; managing emergency preparedness efforts, including drills and CPR/AED training; overseeing vendor relations, contract submissions, and bid retrieval; coordinating office budget proposals; and maintaining compliance with policies and procedures. You will also be responsible for liaising with custodial staff regarding office events, handling small repairs, general cleaning, and overseeing office organization.

This opportunity may also involve utilizing your computer skills to create high quality PowerPoint or presentations often under tight timeframes. In addition, you may prepare special reports requiring the selection of relevant information from a variety of sources. You may also be required to maintain ongoing reports or databases and communicate via Teams.

This role is expected to be in-office Monday-Friday, with flexible working hours on Monday and Fridays.

SKILLS/DESIRED TRAITS:

• High school diploma or equivalent required
• 3-5 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence with sometimes varying working hours
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Highly Proficient in Microsoft Office
• Ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail
• Previous experience working with budgets is strongly preferred
• Ability to occasionally work outside of core business hours
• Must be able to lift 50 pounds