Engineering Project Coordinator

Foremost Farms USA is one of the largest, leading dairy cooperatives in the United States and major dairy food and ingredients manufacturing business. We represent hundreds of Midwest dairy farmer members located in seven Midwest states, and we produce about 500 million pounds of cheese and 50 million pounds of butter in plants across our network every year. "We Bring Dairy to Life" in eight manufacturing plants across Wisconsin and Michigan and in our headquarters in Middleton (Madison), Wisconsin; and we're looking for employees who are innovative and aim for excellence in our wide variety of production, field and business roles. Join us!

JOB TITLE: Engineering Project Coordinator
POSITION TYPE: Full time
CLASSIFICATION: Non-Exempt

Monday - Friday

Position Overview:

The Engineering Coordinator plays a key role in managing and facilitating the execution of capital projects. This position primarily functions as the communicator, coordinator, and processor for all transactions related to capital projects, ensuring smooth interaction and workflow between internal teams (engineering, operations, EHS, accounting, finance, process improvement, etc.), as well as vendors and contractors.

In this role, you will provide administrative support to Corporate and Plant Project Managers, assisting in project documentation, record-keeping, financial tracking, and ensuring compliance with corporate guidelines and project management standards. You will support engineering and plant teams by maintaining consistent communication and project reporting, ensuring all activities are aligned with project goals.

Key Accountabilities:

Project Communication & Coordination

• Proactively communicate with all facets of the project team, including engineering, plants, and accounting.

• Ensure smooth communication with related functions to maintain project efficiency.

• Address any issues or obstacles that arise during the project lifecycle.

• Actively follow up on project status, including POs, invoicing, and close-out procedures.

Purchase Order & Invoice Management

• Issue purchase orders (POs) for project managers based on project needs.

• Receive and process all invoices for capital projects, ensuring timely approval.

• Work with Accounts Payable (AP) to expedite invoice payments, identifying fast-track needs.

Documentation & Systems Oversight

• Ensure proper flow of project paperwork between engineering, plants, and accounting, including Master File updates.

• Open and follow up on tickets with various agencies to resolve system issues or business functions.

• Maintain accurate records and documentation for capital projects to ensure compliance and efficiency.

• Monitor and manage project close-out procedures to ensure all tasks are completed

Project Oversight & Financial Monitoring

• Lead project managers to stay on track with project spending and financial management.

• Monitor and address budget adherence and any deviations from financial plans.

• Ensure timely follow-up and management of PO and invoicing processes.

• Assist in identifying and resolving any financial or logistical challenges during the project lifecycle.

Minimum Qualifications:

1. Bachelor's degree

2. 3-5 years of job-related experience

Preferred Qualifications:

1. 5+ years' experience as an Engineering Project Administrator, Engineering Coordinator or role with similar responsibilities

2. Experience with Oracle R12, SAP or similar platform

Physical Setting:

Hybrid work environment at corporate office. Requires employee to come to the office on a regular basis as business needs require.

Benefits:

Because you and your family matter, Foremost Farms offers some of the best benefits in the area! Our comprehensive medical plan includes health, vision, dental, and prescription insurance. You can choose to enroll in a single or family plan with low monthly premiums and low annual deductibles ($250/$500). Other benefits include:

• 401(k) with a generous company contribution (100% match on up to 8% deferral)
• Paid time off, starting at 200 hours (25 days)
• 10 Paid holidays
• Paid parental leave (6 weeks paid at 100%)
• Flexible spending accounts - for medical and dependent care (childcare) expenses
• Life and disability insurance
• Employee Assistance Program
• Referral program

• Advancement opportunities!

Don't meet every single requirement? At Foremost Farms we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Equal Opportunity Employer

Minorities/Females/Veterans/Disabled are encouraged to apply.

At Foremost Farms USA, we believe that employee diversity brings strength to our organization. We are committed to providing equal employment opportunity to all individuals regardless of their race, creed, color, religion, sex, age, national origin, disabilities, veteran status, marital status, sexual orientation, military status, genetic information, or any other characteristic protected by state or federal law.

Successful completion of pre-employment screening is required, which could include a drug test, background check, and other verifications or assessments to be sure you will be able to succeed in your position.

Are you ready to Be Foremost?

Apply today at www.foremostfarms.com