Subsidiary HR Operations & Safety Manager

• Manage all administrative functions of the Subsidiary include maintaining accounting, human resources and other duties as assigned.
• Manage HR and Accounting for Subsidiary Employees.
  • Process payroll, accounts payable, accounts receivable.
  • Process new hire, termination, and employment verification paperwork.
  • Track immigration status.
  • Process benefits (including new enrollments, open enrollment and update as required).
  • Assist with warning reports and disciplinary actions.
  • Assist employees with processing leave of absence and short-term disability claims.
  • Process and track worker's compensation claims and maintain OSHA records.
  • Assist with other HR issues as needed.
  • Maintain and update certificates of insurance.
  • Responsible for ordering and support for computers, phones, and other devices.
  • Support administrative management of the office.
  • Track and update professional licenses.
• Support Subsidiary Executives and Management Group with special projects, reports, meetings, and training.
• Manage administrative duties of offices without HR and accounting support.
• Manage administrative duties of offices while Administrator is on PTO or other leave.
• Train and support subsidiary office administrators.
• Develop subsidiary training program for HR and accounting personnel with assistance from Corporate Services.
• Establish procedures and protocols for regional and office Profit and Loss.
• Attend and participate with monthly management group meetings.
• Travel to subsidiary offices to provide support and training.
• Provide leadership and expertise in the role of Subsidiary Safety Manger
• Work with Branch level Safety Officers and the Director of Corporate Safety to implement the Corporate Safety plan at the Subsidiary level
• Responsible for the implementation of the ECS safety program
• Support Subsidiary Management and Local Offices in development of Safe Work Plans (AHAs, JHA, JSA). Conduct training classes.
• Conduct periodic site visits to offices and project sites to monitor and assess implementation of the ECS Safety Program
• Ensure assigned local offices actively participate in processes required by the corporate safety program
• Review incident investigations and/or conduct more detailed investigations when necessary
• Assist Branch Safety Managers in Root Cause Analysis done in accordance with the Safety Incident Analysis Reporting process.
• Work closely with Corporate Workers Comp Claim Coordinator on incidents and workers comp claims.
• Provide training support to Branch Safety Manager' duties, review annual performance, and recommend areas for improvement
• Attend OSHA and other citation hearings and along with operations management, will provide consultation on process and support ways to limit company losses
• Work with Corporate/Regional Management to ensure safety goals and objectives are aligned with ECS' Corporate Safety program
• Ensure that Subsidiary management is apprised of and updated on all serious incidents that require medical treatment beyond basic first aid
• Prepare and present to Subsidiary and Corporate management a monthly safety summary report that summarize safety incidents, observations, audits, and training in their Subsidiary.
• Attend professional development and educational seminars and conferences related to safety as assigned by Corporate Services. May require overnight travel.
• Perform other duties related to loss prevention and employee safety as assigned.
• Provide assessment of Branch-level safety related activities (e.g., compliance with employee training, monthly safety meetings, safety audits, etc., as required by Corporate and Subsidiary level policies)
• Make periodic visits to office locations and project sites to assess compliance with Corporate and Subsidiary safety policy
• Provide guidance to local Safety Managers during the documentation, investigation, and analysis process for safety related incidents
• Provide timely notification to Subsidiary and Corporate management of safety incidents
• Conduct monthly safety teleconferences with Safety Managers in Subsidiary to review recent safety incidents, review safety policy, provide monthly safety training to the Safety Officers, and to address other safety concerns that may arise
• Collaborate with the Corporate Safety Director and other Subsidiary Safety Directors in developing companywide safety policy and resources
• Participate in ECS Safety Standing Committee
• Other duties as assigned.

• Bachelor's degree in related field preferred, High School diploma, or equivalent accepted with experience
• 8+ years related experience
• Authorized OSHA Construction Training is required. Ability to obtain a safety and health certificate and/or attend continuing educational courses and seminars from a recognized safety association(s) such as American Society of Safety Professionals (ASSP) within one year within the Subsidiary Safety Manager role is required.
• 3-5 years Manager/Supervisor experience preferred
• 5-7 years of experience working in a construction related environment, other experience related to ECS' scope of services preferred
• 3-5 years' experience as a Safety Officer with duties to include safety program implementation and enforcement, incident documentation and investigation, personnel training, and documentation preferred
• Experience analyzing safety data including leading and lagging metrics to drive improvement preferred
• Experience with regulatory enforcement and contest process and procedures preferred
• Experience in organizational development techniques and Behavior Based Safety Programs preferred
• OSHA Authorized Construction Training
• Excellent written and verbal skills and the ability to communicate with employees at every level of the organization
• Ability to analyze organizational process through the review of data
• Ability to effectively train Branch Safety Officers and employees in ECS safety policy, programs, and applicable regulations
• Knowledge of current occupational safety practices including leading and lagging indicators
• Knowledge of Federal/State/Industry safety regulations preferred
• Must be proficient in the use of Microsoft Word, Excel, and Outlook

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.