Graduate Program Coordinator

The Division of Physical Therapy is seeking an experienced Administrative Associate to serve as the Division's Graduate Program Coordinator. This position is full time, 40 hours per week, on campus. The Graduate program coordinator will lead the day-to-day operations of the Doctor of Physical Therapy program. The position will work closely with the Division Administrator as well as the Director of Student affairs. This position manages the regulatory procedures for current students that includes onboarding and off boarding. This position will develop policies and procedures relating to the program and overall Division. This position will work to make recommendations to the student affairs committee related to short term planning and policy implementation. This position is also responsible for all communication with DPT course coordinators and lab assistants.

Responsibilities:

(5%) Event planning and Management. With assistance from other staff, this position is primary coordinator for the following events:

• Planning & implementation of new student Orientation
• Graduation
• Scholarship Dinner
• Research Poster Day
• Welcome Picnic

(10%) Student financial assistance:

• Submit scholarships and tuition reductions
• Trouble shoot student financial aid issues
• Liaison to the One stop student services financial aid office
• Process rural stipends for clinical experiences
• Maintain tuition fact sheets
• Produce summaries and reports of student scholarships

(30%) Course Management for Faculty:

• Serves as the point of contact for all course coordinators, Lab and teaching assistants, guest speakers and instructors
  Creates class canvas pages for all DPT courses
• Update courses in CCS (collaborative Course Scheduling)
• Update instructors in CCS
• Update and maintain the following databases: ECAS, PCAS, GPAS
• Enter student grades
• Maintain student records
• Update student advisors on any policy or procedure changes
• Geriatric residency support
• Input exams to Canvas
• Prep course materials
• Create/distribute faculty & course surveys/evals/guest speaker forms

(10%) Student Management:

• Course registration
• Process Certificates of education
• Send out FSBPT profiles (licensure procedures)
• Verify graduation/approve graduation via GPAS
• Manage all student off-boarding and licensure procedures.
• Maintain Cohort google calendars to ensure all classes, meetings and activities are input and accurate

(10%) Student Affairs Support:

• Process LOAs or returns
• Mange the procedures for student probation
• Manage and report student absences
• Assist in policy development and strategic planning

(25%) Administrative:

• PT handbook maintenance
• PT website maintenance
• Accreditation Assistance
• Serve as the primary contact for faculty search committees to Communicate with applicants
  • Schedule interviews
  • Arrange travel
  • Maintain application documents
  • Schedule committee meetings.
• Attend Graduate Program Coordinator Meetings
• Provide input on policies and procedures in the Division

(10%) Supervisory:

• Hire and supervise Student workers
• Delegate tasks to student workers
• Supervise Entry Level administrative staff
  • Hire
  • Onboarding
• Oversee Admin staff member and the following processes:
  • Classroom scheduling
  • Managing private testing accommodations
  • Creating the cohort schedules
  • Internal surveys and evaluations
  • Classroom supply inventory & Linen deliveries
  • Entering assessments into Canvas
  • Textbook and course material ordering
  • Create and distribute exam schedules
  • Event material preparation
  • Managing and posting course recordings
  • Other duties as delegated.

All required qualifications must be documented on application materials.

Required Qualifications:

• BA/BS degree or a combination of related education and work experience to equal four years.
• Ability to communicate effectively verbally and in writing with a high level of professionalism.
• Demonstrated ability to handle multiple tasks, and to work independently and collaboratively in an office that is characterized by a high volume of applications and visitors, deadline pressure, and high student expectations.
• Project time management and organizational skills. Critical thinking and problem-solving skills.

Preferred Qualifications:

• Previous experience in graduate program support.
• Knowledge of Graduate School and Medical School policies and procedures.
• Experience in scheduling (CCS, ECAS, PCAS, GPAS).
• Demonstrated experience with a variety of software, office procedures, University/program policy, and resources.

The Department of Family Medicine and Community Health at the University of Minnesota was created more than 50 years ago in response to a legislative mandate to train primary care physicians. Since then, we have been leaders in transforming the specialty through education, research, and patient care. We are the academic sponsor of seven family medicine residencies-five in the Twin Cities, two in Greater Minnesota. We are involved in medical student education activities across the Medical School's two campuses: Twin Cities and Duluth. We sponsor five fellowship programs-sports medicine, hospice and palliative medicine, behavioral medicine, clinical informatics, and human sexuality- and offer continuing medical education opportunities. We are regularly among the top National Institutes of Health-funded family medicine departments. Our faculty are actively researching health disparities, healthcare delivery, and population health. More at https://med.umn.edu/familymedicine.

The Division of Physical Therapy creates and integrates innovative research discoveries, education, and practice to develop scholarly, collaborative physical therapists and rehabilitation scientists who advance health care and disease prevention for diverse communities in Minnesota and beyond. More information may be found at https://med.umn.edu/fmch/physical-therapy.

Pay Range: $24.87hr to $29.00hr, we anticipate most offers will be around the midpoint of this range, depending on education and experience.

Time Appointment: 100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, pharmacy and disability plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).