Division Supervisor- Colon and Rectal Surgery & Surgical Oncology- Days

Virginia Commonwealth University Health Systems
United States, Virginia, Richmond
Feb 05, 2025
We are seeking a dynamic and motivated individual to join our team as a Division Supervisor in the Department of Surgery. In this role, you will support two Division Chiefs, faculty members, and the associate administrator while overseeing the administrative operations of the units. Excellent communication and interpersonal skills, with the ability to interact professionally with faculty, staff, and external stakeholders is essential to success in this role. If you are a motivated individual who can work in a fast-paced environment with a passion for developing leadership skills and growing in healthcare administration role, we encourage you to apply for this exciting opportunity to contribute to the success of our Department of Surgery. The key responsibilities of the Division Supervisor are as follows: -Administrative Management - track & manage PTO, manage provider schedules, support academic & research activities, oversee credentialing & licensure processes, coordinate division and department chair meetings, reporting, assist with program development, etc. -ACGME Fellowship Operations - communication & scheduling with applicants, complete appointment checklists, maintain applicant records, etc. -Other Duties - assist with faculty & staff recruitment, plan and coordinate events and conferences for the division, run monthly transaction reports and others, etc. The Division Supervisor supervises the divisional operations within the Department of Surgery. The Division Supervisor provides coordination of policies and procedures in support of teaching, research and clinical programs. The Division Supervisor is responsible for the daily business affairs, funds and resources of the Division. This position works under the direction and guidance of the Administrator, Associate Administrator, and the Divisional Chair. The Division Supervisor represents the Division the School of Medicine, MCV Physicians and the VCU Health System to provide essential communication and networking for the effective functioning of these entities. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of three (3) years of administration work experience in the field of healthcare administration with financial/operations and supervisory responsibility or its equivalent through training, education and other related experience. Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Previous experience with IDX, CERNER and VCU and VCUHS information systems Administrative and/or financial management work experience in an academic medical center Education/training REQUIRED: Associate's Degree or Equivalent Education/training PREFERRED: Bachelor's or Master's Degree in Business, Healthcare Administration or closely related field Independent action(s) required: Financial oversight and policy compliance. Ability to manage funds effectively, from a variety of sources. Ability to communicate effectively in brief, focused and well-organized oral and written presentations. Ability to establish work priorities and provide follow through, to ensure completion of activities, both personally and in subordinates. Ability to plan and organize, implement and coordinate financial and administrative activities, as they apply to the complex workings of the Division(s). Supervisory responsibilities (if applicable): Directly manages and supervises administrative and clerical employees assigned to the Division(s). Performs human resources functions, including supervision, hiring, evaluation and termination under the overall direction of the Administrator, who is the hiring authority for department personnel. Provides supervisory functions in multiple personnel systems, including VCU and MCVP. Additional position requirements: May be required to work weekend and holidays. Age Specific groups served: Adult Physical Requirements (includes use of assistance devices as appropriate): Physical - Lifting 20-50 lbs. Activities: Prolonged sitting, Repetitive motion Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change Days EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.