Members and Markets Group Administrator

Federal Home Loan Bank Pittsburgh
United States, Pennsylvania, Pittsburgh
301 Grant Street (Show on map)
Mar 25, 2025
Position Summary The Member and Markets Group Administrator provides administrative support to the Business Development and Strategy and Capital Markets departments. Primary Success Factors Provide administrative support to the Chief Banking Officer and Chief Business Officer as well as secondary support to all staff within the Business Development and Strategy and Capital Markets departments. Manage executives' schedules by discerning the purpose and urgency of requested meetings, informing executives of planned meetings and scheduling issues. Screen and respond to telephone calls, emails, and other correspondence. Make travel arrangements and maintain travel/conference schedules. Organize and coordinate agendas and materials for meetings. Perform ad-hoc reporting and help develop and review executive & board levelpresentations using Microsoft Office applications. Coordinate the compilation of committee packages or material as needed. Provide support for special projects from simple analytics to administrative in nature. Organize and expedite the flow of work through the Executive Office, initiate follow-up action as appropriate. Perform general administrative duties: organize and maintain correspondence, memorandums and records according to our record retention policy, developing and maintaining spreadsheets and databases, filing, copying, distribution, preparing and processing purchase orders, managing the budget process as well as Business Continuation Planning, and risk assessments. Provide planning, organization and support for reviews, that FHLB-PGH may have responsibility for, and which are conducted by the FHLB System related activities. Work with other departments to gather information and ensure appropriate support exists for the disclosures control function for SEC filings. Serve as Contract Administrator liaison for Capital Markets and Membership, ensuring that contracts are tracked and submitted to the Legal department. Participation in the Interest Rate Swap Confirmation process. Organize, print, copy and distribute to the appropriate personnel. Maintain and update dealer and counterparty contact lists; monitor and report on outstanding audit issues and open action plans associated with risk assessments and Sarbanes-Oxley requirements. Prepare and maintain various regular Audit files/reporting. Will also serve as safety leader for the group and provide new hire setup. Required Experience High School Diploma; some post-secondary education preferred Three or more years of experience in an administrative support role Proficient with Microsoft Office applications Strong communication, organization and time management skills Ability to handle multiple responsibilities for multiple individuals, with a strong ability to organize work Excellent editing and proofreading skills It is the policy of the Federal Home Loan Bank of Pittsburgh to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, religion, color, sex, national origin, age, disability status, genetic information, veteran's status, ancestry, sexual orientation or status as a parent as defined by applicable law. It is the Bank's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.